Deputy Director-Multiple Award Task Order Contracts (MATOC)

Overview

Oversee and manage multiple award task order contracts for capital project delivery.

Key Responsibilities

• task order
• metrics dashboard
• sharepoint
• power bi
• compliance
• vendor management

Tasks

-Mentor staff and build team capabilities in procurement, contract administration, consultant oversight, and performance measurement. -Lead internal reviews, external audits, and quality assurance programs to ensure consistency and transparency across task orders. -Assists to prioritize task orders, shares forecast of pending and potential task orders. -Ensure MATOC program compliance with procurement policies, Federal Transit Administration (FTA) guidelines, and contract requirements. -Support change management and knowledge transfer as MATOC processes are integrated into the agency’s PMIS system. -Lead overarching consultant task order management to ensure expediate RFTOP process working with multiple departments across the agency. -Provides departmental support on assigned/related matters; prepares and presents reports and correspondence; participates in professional and industry groups, as appropriate; monitors and integrates relevant trends and developments; and ensures consistent and effective application of policies and compliance with laws and regulations. -Gathers and assists to apply lessons learned on the RFTOP process. -Direct the development and implementation of metrics, dashboards, and reporting frameworks to track MATOC and task order performance (via SharePoint, PMIS, Power BI). -The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required. -Support industry engagement and Sound Transit’s role as a collaborative partner with consultant teams delivering the agency’s capital program. -Lead annual performance evaluations across all firms and MATOCs. -Provide oversight and direction for the administration, performance, and delivery of multiple MATOCs, including Environmental, Design, and PM/CM. -Lead the integration of existing MATOC processes and SharePoint tools into the agency’s new PMIS system when appropriate, ensuring functionality, adoption, and alignment with enterprise program controls. -Develop and deliver training and guidance for agency staff on MATOC processes, compliance requirements, and task order procedures. -Assists to provide information regarding potential Conflicts of Interests (COIs). -Tracks firm task order activity and selections to assist project teams. -Oversee initiation and monitoring of consultant task orders across system expansion projects from a portfolio perspective. -Resolve escalated issues across MATOCs to maintain program alignment and continuity. -Develop and maintain collaborative relationships with MATOC prime vendors, subconsultants, and industry partners to support contract performance and capacity. -Supervise MATOC Task Order Coordinators and provide oversight of Task Order PMs. -It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.

Requirements

• pmp
• power bi
• sharepoint
• matoc
• risk management
• leadership

What You Bring

-Principles of supervision, leadership, coaching, and performance evaluation. -Ability to work under pressure, manage multiple priorities, and adjust to changing political, financial, or technical conditions. -Experience managing activity across multiple MATOCs simultaneously (e.g., Environmental, Design, PM/CM) within a large-scale capital program. -Ability to train, coach, and mentor staff and internal stakeholders on MATOC requirements, procurement standards, and task order administration. -Excellent communication, negotiation, and conflict resolution skills to engage with vendors, stakeholders, and executive leadership. -Knowledge of risk management practices specific to MATOC task orders, including strategies to track, mitigate, and escalate risks across consultant teams. -Proficiency in data analysis, dashboards, and performance reporting (e.g., SharePoint, PMIS, Power BI). -Ability to interpret, apply, and administer policies, procedures, and regulatory requirements. -Experience in vendor/industry relationship management at a strategic level, including escalation resolution and partnership-building with large consulting firms. -Proven ability to develop and oversee task order competition and evaluation processes, including vendor performance monitoring and scoring. -Project Management Professional (PMP) Certification -Principles and practices of contract administration, procurement, and task order management in large-scale public-sector programs. -Ability to manage and coordinate multiple concurrent contract activities supporting a multi-billion-dollar capital program. -Proficiency in project management software, Microsoft Office Suite, and data analysis tools used for tracking costs, schedules, and performance. -Strong presentation, public speaking, and facilitation skills for a range of audiences including the public, elected officials, partner agencies, and internal leadership. -Ability to align MATOC program outcomes with agency-wide strategic objectives in planning, design, and construction. -Advanced knowledge of bench contract or Multiple Award Task Order Contracts (MATOCs) and IDIQ contracting models, including procurement strategy, task order assignment, and competitive selection processes. -Demonstrated ability to design and implement portfolio-level performance dashboards and reporting frameworks for MATOC oversight. -Strong understanding of project controls, including budgeting, cost tracking, risk management, and schedule oversight as it relates specifically to contract administration requirements. -Familiarity with consultant/vendor performance management frameworks, including KPIs, scorecards, and corrective action planning. -Knowledge of AEC industry project delivery methods, including design, environmental, and construction management practices. -Skilled in preparing and analyzing data, reports, schedules, and program metrics to inform executive decision-making. -Ability to establish and maintain effective working relationships with internal staff, external consultants, and partner agencies. -Familiarity with federal procurement standards and FTA guidelines, including compliance and audit requirements. -Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency. -Strong leadership and supervisory skills, including mentoring and team development. -Understanding of best practices in on-call/IDIQ contracting models, including continuous improvement, lessons learned, and scalability of MATOCs.

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Benefits

-Inclusive Reproductive Health Support Services. -Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you’ll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues. -Work is performed in a hybrid office environment. -Long-Term Disability and Life Insurance. -Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year. -Retirement Plans: 401a – 10% of employee contribution with a 12% match by Sound Transit; 457b – up to IRS maximum (employee only contribution). -ORCA Card: All full-time employees will receive an ORCA card at no cost. -Pet Insurance. -Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses. -Employee Assistance Program. -Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner. -Parental Leave: 12 weeks of parental leave for new parents.

About Sound Transit

-Operates an extensive network of light rail, commuter rail, and bus services across the Seattle metro area. -Known for its forward-thinking approach to public transit, focusing on connecting communities and reducing traffic congestion. -Projects include large-scale infrastructure developments, such as the Link light rail extension and Sounder commuter rail improvements. -Funded by a combination of federal, state, and local funding sources, alongside passenger fares. -Recognized for its innovative use of technology to enhance ridership experiences and operational efficiency. -Typical projects include construction of new transit lines, station development, and improving regional transportation networks. -Expanded its reach in recent years, growing services and infrastructure to meet the needs of a rapidly growing population.

Sector Specialisms