Executive, Bidding Coordinator (SCM)

Overview

Coordinate bidding between SCM and commercial teams, handling proposals, procurement and vendors.

Key Responsibilities

• sourcing strategy
• itb analysis
• vendor coordination
• bid preparation
• cost analysis
• scm reporting

Tasks

Execute and coordinate interfacing between SCM team and the Commercial HEO / Project team in terms of generalized bidding activities of the selected project bids to support the company’s business needs and enhance the value chain of supply management. -Execute overall sourcing and contracting strategies (OSS to OCS) for successful project bids based on the project's planning and conditions to support the company’s business needs and enhance the value chain of supply management. -Analyse and understand the Invitation to Bid (ITB) Documents received from the Client and highlight those requirements that must be clarified and delivered on the technical parts of SCM. -Collect and coordinate the Contractual Terms & Conditions Qualifications extracted from the ITB Document, which to be flown down to Subcontractors and Vendors. -Coordinate and interface roles between the SCM Team and Commercial HEO / Project Team to ensure the bidding processes is running smoothly. -Maintain close relationships with relevant parties (e.g., Business Development, Commercial in HEO/MO, Client, Project Management Team, Engineering, etc.) and Vendors/Subcontractors to facilitate smooth working connections within parties and deliver divisional objectives. -Prepare and fulfil the Client’s Questionnaires / Pre-Qualifications and Yard Audit Exercises as pre-requisites prior to be shortlisted by the Client. -Assist in preparing the Weekly Reporting for Strategic Sourcing activities to update the SCM Management. -Develop and implement SCM improvement initiatives to achieve divisional excellence and Supply Chain processes, current work style, practices, policies, procedures, etc. that would result in measurable cost and non-cost benefits, and at the same time design and manage a comprehensive control and monitoring mechanism to protect the integrity of the supply chain activities, e.g., ITB Summary & Procurement Cost Database. -Prepare bid proposals completeness to ensure submission on time and meeting tender requirements, e.g., Procurement Cost, SCM Manpower Loading, Project Procurement Plan, Proposed SCM Key Personnel & CVs, Compilation List of Proposed Vendors and Subcontractors -Analyse the final recommendation and costing (Price Comparison and Evaluation Form - PCEF) in terms of overall project bid costing and produce the Bid Proposal Form (BPF) for approval. -Support with potential key strategic alliances or principal suppliers to support MMHE from the early stage in bidding until the project execution phase. -Organize, track and record the ongoing bidding progress/sourcing activities and the Technical Clarifications submitted to Client and the Bid Bulletin Responses received from Client. -Implement the right proposal of procurement strategy for new project bids by adopting an exact sourcing methodology to be competitive and achieve higher winning rates. -Assisting with the new supplier’s registration in various low-cost regions of the world to improve price competitiveness and a diversified pool of suppliers.

Requirements

• supply chain
• 5 years
• oil gas
• engineering
• project management
• ship repair

What You Bring

-5 years in Supply Chain Management experience preferable in oil and gas industry. -Degree in Engineering, Science, Business Administration, Management, Economics, or other professional-related qualifications Extensive knowledge of Project Management in Ship Repair Industry.

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About Malaysia Marine & Heavy Engineering

-Listed in 2010 with backing from Technip and MISC, it has delivered complex projects like FPSO Kikeh and the world’s largest land-built semi-submersible Gumusut-Kakap -Operates two massive Pasir Gudang fabrication yards and three of Southeast Asia's largest dry-docks, executing offshore construction, vessel conversion and LNG-carrier repair -Offers full EPCIC scope for offshore structures, plus conversion of tankers/rigs and high-value life-extension/refit services -Expanding into green-energy infrastructure—carbon capture, offshore wind substations, green-hydrogen and hydrogen-related facilities -Collaborates with global engineering leaders (Samsung Heavy, Technip, ATB Riva) to transfer deep-water fabrication know-how -Notable for pioneering deep-water FPSO projects in Malaysia and for building one of Southeast Asia’s largest marine fabrication complexes

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