Southern California, San Diego | Associate Owner's Representative II

Overview

Assist owners rep on luxury residential projects, handling budgets, contracts, and communication.

Key Responsibilities

• salesforce management
• file management
• budget management
• contract management
• status reporting
• data entry

Tasks

-Analyze recurring project issues and discuss with OR, and brainstorm solutions. -Assist the OR with conducting prospective architect & consultant due diligence. -Audit and organize all project files in correct folders, name things accurately, and maintain version control. -Draft meeting agendas, draft meeting minutes, schedule all project meetings, and distribute approved minutes to the team. -Draft & maintain the development budget and flag any issues to the OR. -Read, negotiate, and execute all project-related contracts with the OR. -Create a comparison matrix for RFQs/NDAs/Questionnaires/Bid leveling. -Own all data entries related to each project. -Draft and present comprehensive project status reports to the OR. -Log and track Certificates of Insurance (COIs) for all vendors and track expiration dates. -Assist the Owner’s Representative (OR) and Senior Owner’s Representative (SOR) with managing clients and drafting client communication. -Analyze and understand complex change orders. -Assist the OR with invoices and pay applications review -Manage and own all projects in Salesforce including project setup and creating all different phases, and structure per project.

Requirements

• bachelor's
• google sheets
• microsoft office
• docusign
• crm
• self-starter

What You Bring

-Self-starter with the ability to learn quickly, work both independently and as a team member, and to prioritize and handle multiple tasks simultaneously in a highly detailed, organized and efficient manner. -High emotional intelligence, ability to read a room and manage numerous personalities. -Ability to manage contracts, insurance tracking, and due diligence on consultants. -Ability to respond to Peak team members, external team members and clients quickly. -4-6 years of experience in high-end residential architecture, construction, and/or owners representation/project management -Understanding of contract administration, vendor due diligence, and consultant management. -Strong problem-solving and risk management skills. -Experience with project budgets, schedules, invoices, and change orders. -Strong communication skills for client and vendor interactions. -Experience with managing large-scale residential projects over $20MM. -Basic understanding of construction projects, particularly in residential development. -Strong quantitative skills and proficiency in Google Docs, Google Sheets, Microsoft Office, Docusign, Adobe, and virtual meeting platforms. -Proficiency with project management tools, CRM software, and administrative platforms. -Bachelor's degree

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Benefits

-Full health coverage - Medical, Dental & Vision (kicks in within first 30-days) -Wellness Stipend - $1,000 per year to spend on health and fitness -Paid Family leave -Monthly Reimbursement - You will receive $100 per month as a stipend to offset cell phone/internet cost -Home office set up - You will be issued a computer and accessories by the Company and will receive $500 in reimbursement for other home office setup needs -401K with a 3% contribution by Peak not dependent on your personal contribution -Competitive pay -Mentorship and career development opportunities -Referral Bonus Opportunity -Company Bonus Program - You will be eligible to participate in the Company Performance Bonus Program. Your target payout under the Program will be 10%, with final payout dependent upon Company and individual performance -Pet Insurance -Hybrid work environment allowing you flexibility to work from remote locations and better manage work/life balance -Generous PTO and Sick Days - You are entitled to 12 days of PTO in addition to 7 sick days -Holiday Time - You will also receive 9 paid holidays per year, plus a 4 day office closure at the end of the year between Christmas and New Years Eve

About Peak Projects

-Starting as a solo venture, it has grown into a national—as well as global—project management firm based in San Francisco. -Specializing as owner’s representatives, they manage projects across residential, hospitality, and commercial sectors. -Their signature approach blends feasibility analysis, design oversight, permitting, construction management, and project closeout. -Peak Projects oversees high‑end bespoke builds—from luxury mountain retreats to coastal estates—in urban and remote settings. -They harness a network of architects, contractors, and consultants to build teams tailored to each client’s vision. -Financial depth is shown through data‑driven pro forma budgets, cost controls, and scheduling rigor throughout the lifecycle. -Highlighted projects include Lake Tahoe homes, Big Sky estates, Montecito restorations, and Malibu seaside residences. -Their hybrid remote model supports regional teams (CA, Mountain West, Northeast, Florida, etc.) with local regulatory expertise. -They pride themselves on clear communication, risk reduction, and delivering extraordinary results through kindness and precision.

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