Corporate Receptionist

Overview

Front-of-house receptionist managing visitors, meetings, facilities support at Mercury HQ.

Key Responsibilities

• visitor sign-in
• access control
• meeting scheduling
• purchase orders
• facilities support
• health & safety

Tasks

-Greet and welcome all visitors, clients, and staff with warmth and professionalism. -Liaise with vendors and suppliers for office supplies, catering, and maintenance. -Coordinate hospitality (refreshments, meeting room setup, etc.) for VIP guests and client visits. -Manage/support bookings for meeting rooms and shared spaces using scheduling software. -Raise purchase orders (POs), process invoices, and track orders in collaboration with the Facilities team. -Maintain awareness of emergency procedures and assist during drills or incidents. -Support HR with the onboarding of new hires by coordinating welcome packs, desk setup, and orientation in conjunction with the facilities team. -Ensure rooms are prepared with necessary equipment, materials, and refreshments. -Support internal events (e.g. town halls, leadership visits) with logistics and coordination. -Assist with minor facilities tasks (e.g. reporting faults, coordinating repairs). -Maintain a pristine reception area that reflects company standards and culture. -Monitor access control systems and liaise with facilities personnel as needed. -Ensure compliance with health & safety standards in reception and adjacent areas. -Help maintain internal communications boards or digital signage in reception areas. -Monitor stock levels of office consumables and proactively reorder as needed. -Manage visitor sign-in processes, issue badges, and ensure compliance with Mercury security protocols. -Act as a go-to contact for employee queries related to office logistics, deliveries, or space usage.

Requirements

• microsoft office
• 5 years
• meeting systems
• facilities support
• english fluency
• professionalism

What You Bring

-Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams). -Excellent verbal and written communication skills — clear, courteous, and effective. -Strict adherence to corporate dress code — polished, business-professional attire at all times. -Understands the importance of visual professionalism in representing the company brand and culture. -Minimum 5 years’ experience in a corporate reception/front-of-house role within a large corporate environment (ideally 300+ employees). -Experience with meeting room booking systems (e.g. will ask Adam on our systems). -Exceptional professionalism and interpersonal skills — confident, warm, and polished manner. -Experience supporting facilities or operations teams — raising POs, processing invoices, ordering supplies. -Fluency in English — both spoken and written. -Discretion and confidentiality — trusted to handle sensitive information and high-profile visitors. -Strong organisational and multitasking abilities — able to manage competing priorities calmly and efficiently.

People Also Searched For

About Mercury

-Delivers complex engineering and construction projects—often turnkey mechanical, electrical, and commissioning works—across Europe and beyond. -Their specialisms span mechanical and electrical engineering, sprinkler and fire-protection systems, data-center infrastructure, and commissioning services. -The company’s history is marked by early adoption of BIM, prefabricated modular construction, and digital commissioning platforms—underscoring its tech-driven edge.

Sector Specialisms