Administration Coordinator

Overview

Supports BD team with expenses, travel, meetings, budgeting, and organization.

Key Responsibilities

• meeting coordination
• travel booking
• budget tracking
• expense reporting
• agenda management
• file management

Tasks

-Organize internal BD meetings (room setup, meals, schedules). -Coordinate travel and hotel bookings for conferences and events. -Assist with budget tracking and basic financial recordkeeping. -Prepare, review, and submit expense reports for the entire BD team. -Build agendas, take detailed meeting notes, and distribute timely follow-ups. -Maintain organized digital files and support smooth team operations across tools and systems.

Requirements

• high school
• admin experience
• excel
• power bi
• team-oriented
• communication

What You Bring

-High school diploma (or equivalent). -Prior administrative experience (expense reporting or financial tracking experience is a plus; 3+ years preferred). -Strong organization and time management; rigorous attention to detail. -Microsoft Excel, Outlook, Word, and PowerPoint; exposure to Emburse Enterprise, Spectrum, and Power BI is a plus. -Ability to juggle multiple tasks and deadlines with a professional, team-oriented mindset. -Clear written and verbal communication.

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Benefits

-Employee Stock Ownership Plan (ESOP) -Long-term disability -Health, dental, vision and life insurance -Flexible Spending Account (FSA) / Health Savings Account (HSA) -401K Retirement plan -Holidays and PTO -Bonus program

About Garney Construction

-Transitioned to 100% employee ownership by 1995, fueling growth through shared stakes and commitment. -Grew via acquisitions (Grimm in 2001, Encore in 2012) to expand regional footprint and capabilities. -Self-performs complex projects: pipelines up to 156″, water/wastewater treatment plants, pump stations and large concrete tanks. -Specializes in marine infrastructure, heavy civil work, site development and turnkey waterworks. -Now ranked top in national ENR standings for water transmission, supply, sanitary/storm sewers, and treatment facilities. -Adopts cutting-edge tech such as excavator-mounted live-dig radar to minimize utility strikes and boost safety. -Revenue reached approximately $2 billion, powered by innovative delivery methods like CMAR, design-build and P3.

Sector Specialisms

Security Clearance

-background screening and drug‑free workplace policy.