Executive Assistant Office Manager

Overview

Provides high-level administrative support to the CEO and oversees office management duties.

Key Responsibilities

• equipment maintenance
• calendar management
• travel coordination
• expense reporting
• supply ordering
• executive support

Tasks

-Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation. -Organize company events, meetings, and employee engagement activities (all-hands, offsites, holiday parties). -Maintain and update internal directories and org charts. -Manage personal requests tied to executive schedules when required (e.g., event RSVP coordination). -Screen calls and emails, prioritize messages, and handle confidential matters with discretion. -Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.). -Maintain and update a weekly “to-do” list. -Process transactions and maintain scheduling and other coordination efforts for several student hockey teams. -Coordinate executive meetings, agendas, and follow-up action items; track outcomes and deadlines. -Draft correspondence and provide follow-up by way of return phone calls for straightforward matters. -Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering requested supplies to workstations. -Draft, proofread, and format correspondence, presentations, and internal documents. -Travel coordination including booking hotel, flights and rental cars where needed. -Provide high-level administrative assistance to the CEO, calendar management, meeting coordination, travel booking, expense reporting, and preparation of briefing materials. -Manage cell phone and office ordering accounts.

Requirements

• communication
• calendar management
• 3+ years
• organizational
• microsoft office
• confidentiality

What You Bring

-Excellent verbal and written communication. -Strong calendar, travel, and email management skills. -3+ years of experience supporting and/or 2+ years in office management (or equivalent). -Strong organizational skills and ability to handle multiple priorities in a fast-paced environment. -Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). -High degree of confidentiality and professionalism in interactions. -Ability to Commute: -Ability to work well under pressure and meet deadlines -Ability to maintain strict confidentiality in all matters

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Benefits

-Company paid long-term disability coverages available -Optional additional life insurance and short term disability coverage -401(k) with company match -Dental & vision insurance coverage -Company paid Life insurance -Flexible and Health Saving Account Options -Medical insurance -Paid time off- 3 weeks 1st year

About Pepper Pike Capital Partners

-Specializes in acquiring under-capitalized multifamily properties across the Midwest and Southeast, often in off-market deals where they secure first look opportunities. -Employs a comprehensive, vertically integrated strategy encompassing sourcing, underwriting, interior and amenity renovations, rebranding, and direct property management. -Typically develops Class B apartment communities in strong locations, such as Indiana, Michigan, and Missouri, with modernized living spaces and reimagined branding. -Showcases significant developments including Fountain Parc in Indianapolis, Forest View in St. Louis, and Plymouth Heritage in Michigan.

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