Property Administrator

Overview

Exec support & admin for healthcare property management, tenants, vendors, and staff.

Key Responsibilities

• vendor liaison
• work order
• bill-back
• incident reporting
• contract management
• tenant relations

Tasks

-Prepare service agreements and serve as liaison with vendors on behalf of the Property Managers -Respond courteously to tenant requests and complaints and respond accordingly -Organize all tenant events including fire drills and life safety meetings -Provide work order system training to tenants and internal staff as needed -Oversee collection and enforcement of Certificate of Insurance policies related to tenants, vendors and contractors, in order to comply with outlined insurance requirements -Prepare monthly bill-back report for tenant specific work orders -Order, stock and maintain office supplies and stationery -Coordinate, freight elevators and after-hours activity -Prepare Incident Reports promptly for Property Manager to review -Arrange owner and tenant meetings (i.e., order food, prepare agenda, set up meeting room and all audio-visual equipment) -Coordinate pricing, schedules and billing of tenant special service requests and renovations -Perform general administrative responsibilities such as filing; auditing, coding and submitting invoices; preparing and submitting expense reports; scanning; faxing; and preparing correspondence/transmittal letters, etc. -Assist Building Engineers in maintaining facility permits, licenses and documentation -Maintain emergency contacts for each building and distribute building announcements as required -Interact with vendors on invoice payment status, incorrect invoices and lien waivers -Assist in contract management (janitorial, landscaping, pest control, etc.) and maintain building contract summary spreadsheet. -Ensure that all Service Agreement, Licenses, Permits and related building information is saved in the shared files on a timely basis -Provide executive level support to Ownership, Building Management Team, and Building Staff -Work closely with Property Managers to secure bids for annual bids -Serve as the primary day-to-day contact for all tenants; create relationships with each contact and update contact lists as necessary; welcome new tenants to buildings

Requirements

• yardi
• microsoft
• property management
• real estate
• bachelor’s
• communication

What You Bring

-Yardi experience preferred -1+ years of Property Management experience -Prior real estate experience with exposure on the healthcare side preferred -Solid organizational skills with the ability to work efficiently and independently -Proficiency in Microsoft based software -Prior employment history demonstrating the ability to work in a fast-paced, high-intensity environment while managing multiple tasks and priorities, and produce accurate results in a highly organized manner -Excellent oral and written communication skills -Bachelor’s degree or equivalent experience/education required

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Benefits

$24 -26 hourly range, based on experience plus benefits and bonus. Now is a great time to join our growing team at Remedy! You will work side-by-side with firm leadership to serve clients and build the business, having a direct impact on the firm’s success. We offer competitive health benefits: Medical, Dental, Vision, Life (including spouse & child), 401K, STD/LTD, Parental leave, AD&D, Tuition Reimbursement, and Commuter benefits. We offer flexibility in how and where you get your work done and meaningful relationships with clients, teammates and leadership who truly care about you and your development.

About Remedy Medical Properties

-It quickly became the largest private owner of healthcare properties in the U.S. -Its financial strategy blends acquisition, recapitalization, and development。 -Typical projects include medical office buildings, ambulatory surgery centers, micro‑hospitals, urgent care and specialty care facilities. -Its in‑house strategy arm advises on optimizing care delivery networks, physician alignment and consumer‑centric healthcare real estate. -The firm separates on‑campus outpatient operations, enabling leaner, more efficient facilities. -A standout: leadership decorated a CEO’s office with unicorns and throws comedy‑headlined holiday parties—proving hard work can be fun. -From single‑tenant clinics to multi‑state portfolios, its agility and focus on healthcare real estate make it a one‑stop property partner.

Sector Specialisms