Program Support Assistant

Overview

Support office ops, admin, data management, scheduling for Huntsville office

Key Responsibilities

• opportunity tracking
• data management
• calendar scheduling
• database updates
• document control
• office logistics

Tasks

-Review and track the status of GSA E-Buy opportunities -Prepare and edit correspondence, reports, and presentations -Coordinate travel arrangements and prepare itineraries -Develop and maintain spreadsheets and data tables for tracking opportunities, deadlines, and proposal milestones -Track and organize data from our TSA (Task Schedule Assignment) and internal project schedules. -Manage and maintain executive calendars, scheduling meetings and appointments -Assist in maintaining and updating the Federal Compass and GovWin opportunity databases—monitoring solicitations, due dates, and pipeline development activities -Capture and distribute team meeting notes and action items -Handle incoming phone calls and emails, responding or redirecting as appropriate -Ensure contract documents are executed, distributed to all stakeholders, and filed as required -Order and maintain office supplies -Organize and maintain paper and electronic filing systems, including within the team’s shared network drive -Support document control and ensure accurate versioning of proposals, contracts, and project documentation. -Serve as the local point of contact for Huntsville office communications and logistics. -Assist in onboarding new local staff in coordination with home office human resources department -Assist with event planning and coordination, including client visits to the office

Requirements

• microsoft office
• govwin
• associate's degree
• administrative experience
• problem solving
• detail oriented

What You Bring

-Ability to work independently as well as being a strong team-player -Excellent verbal and written communication abilities -3 years of administrative experience preferably in an engineering, architecture, or federal contracting environment -Advance Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) -Problem-solving skills and flexibility to adapt to changing priorities -High school diploma or equivalent required; Associate's degree in Business Administration Data Management, or related field preferred -Attention to detail and accuracy in work -Ability to maintain confidentiality and handle sensitive information -Familiarity with Federal Compass, GovWin, or similar opportunity-tracking systems strongly preferred -Strong organizational and time management skills

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About Sheladia Associates, Inc.

-Founded with a mission to deliver innovative infrastructure solutions across the globe. -Specializes in transportation, water resources, utilities, and energy projects. -Focused on providing high-quality engineering, design, and project management services. -Notable for its expertise in handling large-scale and complex projects across diverse sectors. -Has been a key player in transforming urban infrastructure and utility systems. -Works with both public and private sectors to provide sustainable solutions for growth.

Sector Specialisms