Total Rewards Specialist

Overview

Provide Total Rewards support, onboarding, HRIS, audits, benefits, and employee services.

Key Responsibilities

• hris updates
• compensation surveys
• org charts
• data spreadsheets
• file audits
• compliance audits

Tasks

-It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees. -Manages the employment verification vendor; responds to employment verification requests in a timely manner. -Assists with compensation and benefits processes as necessary. -Participates in updating Total Rewards and Benefits intranet site (HUB). -Maintaining confidentiality and communicating with tact and diplomacy. -Supports the Total Rewards team to complete the annual compensation surveys and provide updates to the compensation tool. -Partners with employees and Total Rewards to enter and update employee records (such as promotions, terms, etc.) in human resources information system (HRIS). Ensures accuracy and timeliness of all entries so that employees are paid correctly on a timely basis and that benefits are activated correctly. -Prepares quarterly updates to organizational charts. Applies changes, tracks vacant positions, and routes final charts through executive leadership for approval. Provides final, approved charts to internal and external groups as necessary. -Interpreting and administering human resources policies and procedures and in effectively gathering and analyzing data to develop reports and recommendations related to human resources programs and functions. -The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required. -Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets. -Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups, and the general public. -Audits employee files. Supports digitization of paper files and proper off-site storage of paper files once digitized. -Maintains up-to-date employment law posters and similar messaging at all agency buildings. -Provides support to ensure compliance of compensation and classification programs and practices. Supports Total Rewards team in regular and special audits. -Completes onboarding and new hire processes by entering new hires into the HRIS. Serves as the primary on-site Total Rewards representative in processes tied to New Employee Orientation, including communicating and meeting in-person with new employees during the onboarding and hiring process. Ensures collection of I9 documents and other necessary documentation, and provides a positive new hire experience. -Manages employee phone stipends. Confirms proper approval, updates phone number in the employee directory, and works with Payroll to begin stipend payment. Audits stipend program as necessary. -Identifying and resolving problems in a timely manner using sound judgment. -Collaborates with the People & Culture chief of staff team on the agency service award and recognition programs, working with Payroll to administer award time, and ordering retirement plaques. -Manages the enrollment for employee fitness center access. Partners with building management to ensure correct employee registration. -Maintains current job descriptions/classifications on the applicant tracking system and regularly audits positions to position control in collaboration with the Senior Total Rewards Specialist and Budget.

Requirements

• ultipro
• ccp
• excel
• hris
• analytical
• problem solving

What You Bring

-Knowledge of general HR practices and confidentiality issues. -Demonstrated experience consulting and solving business problems. -Ability to work in a culturally diverse environment. -Ability to gather market data and use excel data analytics. -Analytical strengths, attention to detail, and ability to problem solve and perform audits of daily work. -Experience with developing, implementing, and meeting functional budget. -Advanced knowledge of Word, Excel, Visio, and other MS Office products. -Experience with UltiPro or other HRIS systems. -CCP (Certified Compensation Professional) or a similar compensation certification. -Responding to inquiries and in effective oral and written communication. -High customer services skills, shown through the ability to use judgment in balancing the needs of the customer while considering the policies and procedures of the company. -Ability to interact with third party contacts; such as consultants, other companies, and compensation groups. -Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency.

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Benefits

-Employee Assistance Program. -Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you’ll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues. -Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner. -Retirement Plans: 401a – 10% of employee contribution with a 12% match by Sound Transit; 457b – up to IRS maximum (employee only contribution). -Long-Term Disability and Life Insurance. -Parental Leave: 12 weeks of parental leave for new parents. -Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses. -Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year. -Pet Insurance. -Work is performed in a hybrid office environment. -ORCA Card: All full-time employees will receive an ORCA card at no cost. -Inclusive Reproductive Health Support Services.

About Sound Transit

-Operates an extensive network of light rail, commuter rail, and bus services across the Seattle metro area. -Known for its forward-thinking approach to public transit, focusing on connecting communities and reducing traffic congestion. -Projects include large-scale infrastructure developments, such as the Link light rail extension and Sounder commuter rail improvements. -Funded by a combination of federal, state, and local funding sources, alongside passenger fares. -Recognized for its innovative use of technology to enhance ridership experiences and operational efficiency. -Typical projects include construction of new transit lines, station development, and improving regional transportation networks. -Expanded its reach in recent years, growing services and infrastructure to meet the needs of a rapidly growing population.

Sector Specialisms