Contracts Administrator

Overview

Administer contract paperwork, coordinate reactive and PPM works, support contract manager.

Key Responsibilities

• invoicing
• ppm tracking
• quote generation
• progress reporting

Tasks

-Custodian of ensuring invoicing of all works are completed within Artic timeframes and fully transparent. -Be the focal point for ensuring PPM’s are raised with monthly hrs tracked and closed with applicable updates checked with the Contract Manager. -Raise all quotes, as per costing sheet from Contract Manager -Provide dedicated support to the Contract Manager for all contracts and works matters, communicating frequent and detailed feedback on works progress or queries.

Requirements

• cafm
• ppm
• excel
• word
• outlook
• due diligence

What You Bring

-Due diligent / Accurate -Adept in PPM related items ensuring Assets, Schedule, Scope of Works, Inclusions/Exclusion items are undertaken via our CAFM system. -Adaptable to a variety of works and contract demands. -Ability to Co-ordinate, administrate and manage reactive and PPM works in line with strict Contract and Company performance measures. -Able to prioritise and multi-task to a high level, whilst achieving strict deadlines. -Preferably experience of working within a challenging Service & Maintenance related environment, however this is not essential. -Efficient in Microsoft Word, Excel and Outlook -To demonstrate excellent standards of due diligence when auditing all core company and client reports, to ensure that we remain compliant, and works can be invoiced in a fluid manner. -Have good people skills and be able to manage engineers -Have a logical and organised method to the 100% completion of all works. -Ability to work under pressure to achieve required Client + Contract Service Level. -IT literate in all Microsoft packages especially Word and Excel - in order to produce detailed Excel and Word reports. -Preferably experience in using and understanding a CAFM system. -Able to liaise with Engineer’s and Sub Contractors and ensure standards of works are maintained and communication of progress and issues are escalated. -Ability to work overtime if and when required.

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About Artic Building Services Limited

-Provides trusted mechanical and electrical maintenance across the UK. -Specializes in complex facilities management projects for clients like King’s College Hospital, London Business School, and London Ambulance Service. -Focuses on HVAC systems, mechanical and electrical compliance, and planned preventative maintenance in healthcare, education, and commercial properties. -Engages in large-scale NHS estate contracts and bespoke M&E installations for blue-chip offices. -Distinguishes itself with a proprietary CAFM platform, round-the-clock helpdesk support, and service delivery in critical environments. -Holds ISO 9001 accreditation and employs engineers with security clearance, offering both large-scale and personalized service delivery.

Sector Specialisms