Assistant Property Manager (CRE)

Overview

Assist in property management tasks, providing admin support, tenant services, and lease administration.

Key Responsibilities

• work order
• purchase order
• database management
• bid proposals
• invoice processing
• financial reporting

Tasks

-Participates in performance oversight of all service contractors who perform contract services -Coordinate tenant move ins and move outs, including furniture delivery and pick up -Responsible for aspects of development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants. Also responsible for ensuring tenant information within data base is current and up to date -Obtain aging report for management and follow up on all delinquencies, utilizing C&W or client-directed policies -Oversee maintenance of work order and purchase order systems -Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner -Ensure Certificates of Insurance for tenants and vendors are up to date -Prepare and coordinate bid proposals and service contracts -Update and maintain office procedures in the property Operation’s Procedure Manual under direction of manager -Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts -Assist in lease administration activities, including abstracting leases and keeping our database current -Assist supervisor with aspects of annual budgets preparation and monthly financial reports, as well as preparation of bank deposits if processed at on site management office -Responsible for leading regular inspections of properties with janitorial and landscape providers and any other service provider as directed by the manager -Ensure invoices are processed in accounting with appropriate back-up and according to established procedures -Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval -Provide full administrative support, including phone support, typing, reports, filing and distribution of correspondence. Coordinate office supplies in absence of a property administrator

Requirements

• microsoft office
• bachelor's degree
• property management
• communication
• organization
• urgency

What You Bring

-Organization skills -Communication Proficiency (oral and written) -Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines -At least 1 year of real estate property management or related experience -High school diploma/GED equivalent; Bachelor’s Degree preferred -Time Management skills -Proficiency in Microsoft Office Suite -Sense of Urgency

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About Cushman & Wakefield

-With operations across ~400 offices in 60+ countries, it bridges global scale with deep local market insight. -Typical projects range from agency leasing and capital-markets advisory to project development and integrated facilities management. -The firm specializes across sectors including data centers, industrial/logistics, life sciences, retail, government, and healthcare. -A standout fact: it advises marquee assets like ports, rail hubs, and sports venues.

Sector Specialisms