Asset Lifecycle Management (ALM) Administrator

Overview

Manages lab equipment lifecycle from acquisition to disposal ensuring compliance

Key Responsibilities

• asset management
• rfid tracking
• maintenance scheduling
• vendor management
• compliance reporting
• lab optimization

Tasks

-Laboratory, office, and facility settings; may include occasional lifting or moving of equipment/supplies. -Oversee the entire lifecycle of lab assets, including acquisition, installation, usage, scheduled maintenance, and final disposal or redevelopment. -Maintain accurate and up-to-date records of all laboratory assets, tracking location, condition, and usage via asset management software and technologies (e.g., RFID). -Schedule and coordinate preventive and corrective maintenance for new lab equipment, including managing service contracts and vendor relationships to ensure equipment reliability and minimal downtime. -Recommend and support process improvements to enhance lab efficiency, streamline operations, and position the lab for future needs and technological advancements. -Ensure all equipment meets regulatory, audit, and safety standards; maintain comprehensive documentation and prepare necessary compliance and performance reports for management. -Create, review, and process asset requests; ensure all asset-related activities—including moves, additions, and changes (MAC)—are fully documented and tracked. -Conduct site assessments to plan for asset allocation, installation, and disposition, optimizing lab layout for safety and efficiency. -Work closely with research staff, facility management, and vendors to facilitate asset management processes and respond proactively to operational needs.

Requirements

• bachelors
• asset management
• project management
• vendor management
• process improvement
• regulatory

What You Bring

-Working knowledge of laboratory equipment and regulatory requirements (e.g., GLP, GMP, ISO). -Able to lift up to 50lbs -2+ years experience in laboratory operations, asset management, or facilities administration, ideally in an R&D or regulated environment. -Proactive in process optimization and regulatory compliance -Strong organizational and project management skills; detail-oriented with excellent time-management abilities. -High attention to detail and data accuracy -Bachelor’s degree in Life Sciences, Engineering, Laboratory Technology, Business Administration, or related field (or equivalent experience). -Experience in vendor management and contract negotiation is a plus. -Proficiency with asset management software, inventory control technologies (RFID, barcode systems), and electronic recordkeeping. -Strong collaborative and interpersonal skills -Demonstrated ability to analyze processes, identify improvement opportunities, and implement solutions. -Effective communicator, both verbally and in writing; able to interact with technical staff, management, and vendors. -Ability to conduct walk-throughs and site assessments.

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About Jll

-Founded over 200 years ago, JLL has become a global leader in real estate services and investment management. -With a presence in over 80 countries, JLL offers a wide range of services, including property management, advisory, and capital markets. -JLL manages iconic properties like the Shard in London and works with Fortune 500 companies to optimize real estate portfolios. -The company is known for its innovative solutions in real estate technology and sustainability. -Typical projects include large-scale urban developments, corporate relocations, and infrastructure advisory. -JLL has pioneered the integration of data-driven insights into real estate decision-making. -The company’s expertise spans across diverse sectors, such as residential, commercial, industrial, and infrastructure. -Notable for its long-standing history, JLL continues to shape the global real estate landscape.

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