Facilities Admin cum Receptionist

Overview

Manage facility operations, admin tasks and front‑desk reception duties.

Key Responsibilities

• purchasing
• inventory management
• facility walk
• av setup
• digital signage
• printer metering

Tasks

-Create new hire mail slot and retrieve resigned employees mail slot. -Purchasing of material, equipment & supplies -Ensure asset retirement process had been properly executed -Ensuring reception desk is covered at all times -Meeting room bookings and visitors’ registration -Day to day operations in handling requests and resolving issues -Consumables inventory management which includes stationeries, pantry, and barista supplies -Daily site walk to check for any facilities defects and ensure all equipment is in good working condition. All stationeries topped up and available. All site walk documents properly recorded and filed. -Be on top of all the meeting rooms requests and set up according to the users instructions. AV and audio equipment are set-up, tested and in working condition before user starts -Request of Digital signage to be uploaded at the various locations -Mail/ parcel incoming/ outgoing deliveries, internal distribution, and communications to users -Arranging servicing/ maintenance of vendors for equipment. Communications for the PTW and required documents. -Ensure lockers, cabinets and pedestals had been properly recorded and managed -Arrange monthly courier for archive invoices to AP In India -Arrange monthly courier for deposited cheques -Ensure all service requests are promptly communicated and attended to (Priority) -Answering and screening Incoming calls -Monthly Printer meter readings and submit to portal. Erase resigned employees from the printer record.

Requirements

• excel
• work permits
• risk assessment
• service validation
• vendor
• approval

What You Bring

-Cheques received to be updated in excel sheet -Vendor work permits including safe work method statements, Risk assessment and service validation submitted to building for approval.

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About Jll

-Founded over 200 years ago, JLL has become a global leader in real estate services and investment management. -With a presence in over 80 countries, JLL offers a wide range of services, including property management, advisory, and capital markets. -JLL manages iconic properties like the Shard in London and works with Fortune 500 companies to optimize real estate portfolios. -The company is known for its innovative solutions in real estate technology and sustainability. -Typical projects include large-scale urban developments, corporate relocations, and infrastructure advisory. -JLL has pioneered the integration of data-driven insights into real estate decision-making. -The company’s expertise spans across diverse sectors, such as residential, commercial, industrial, and infrastructure. -Notable for its long-standing history, JLL continues to shape the global real estate landscape.

Sector Specialisms