Interface Coordinator

Overview

Assist PM in planning, coordination, interfaces, reporting, risk and documentation for projects.

Key Responsibilities

• guarantee claims
• interface management
• data analysis
• vendor monitoring
• record books
• risk management

Tasks

-Prepare the Project Guarantee Claims Management Procedure with Client and during the guarantee period manage the process of notification, reparation and closure of the guaranteed issues raised by Client -Support the Project Manager in coordinating specific technical and management topics (i.e. project internal and external interface management, contractual document issue and review, project activities planning, data analysis and reporting preparation, subcontractor and supplier management, Project Record Books preparation, Spare Parts management, Certifications collection, supplier Payments, etc.) -Support in the preparation of the Project Execution Plan and the project Organization Charts -Assist the Project Manager in planning, coordinating and controlling the execution of the project in accordance with Client requirements and objectives, within time and cost constraint and in observance of HSE and Quality procedures and practices -Vendor intervention until the completion of the Vendor services, monitoring costs, reviewing the schedule of the interventions, reporting periodically the status and criticalities of the activities -Support the continuous monitoring of specific critical supplies contributing in the achievement of expected milestones and the resolution of technical and contractual topics -Prepare the Vendor Assistance on Site Procedure, manage the Project Vendor Assistance on site, from the notification of -Prepare the Project Guarantee Claims Management Procedure with Vendors and during the guarantee period ensure the fulfilment of the guaranteed requirements by Vendor. -Analyses tender and contractual documents in order to review scope of work and schedule and to identify project requirements and constraints -Assist the Project Manager during project activity planning, e.g. in the preparation of the Project Execution Plan (PEP) and other project procedures and plans -Coordinate specific topics (internal or external), related, but not only, to project management, engineering, procurement, construction, commissioning -Prepare the Project Record Books (PRB) Procedure, define the indexes of the PRB, collect the relevant documentation (i.e. -Design and Drawing Books, Plant Operating Manuals, Vendor Data Books, Manufacturing Data Books, Plant Inspection -Books, Field QA/QC Dossier, Completion Record Books) and delivery the assembled PRB to the Client -Assist in managing change orders and claims and support dispute resolution activities -Manage reporting to the PM for specific activities of the project services as case by case defined by the PM (it can be an -Prepare the Project Spare Parts Procedure and supervise and coordinate the procurement and management process for the Project Two Years Spare Parts -Prepare the Project External Interfaces Management Procedure and identity, categorize and manage the Project External Interfaces -Prepare the Project Risk Management Plan, manage the risk assessment and risk response activities issue and quarterly updating the Project Risk Register -Assist in the definition of the resource allocation and in the assessment of the man-hours required to prepare/update the Project Mobilization Plan (PMP) -Support in the preparation of cost estimate for external services, including the preparation of Project Mobilization Plan -Prepare the Project Back Charge Procedure and support in managing the back charges work process

Requirements

• subcontractor
• vendor
• interfaces

What You Bring

-activity related to a main subcontract or vendor or interfaces internal or external)

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Benefits

-Corporate Benefits: We offer a comprehensive benefits package -Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals.

About Saipem

-A global leader in engineering, procurement, construction, and drilling services. -Operates across oil, gas, renewables, and infrastructure sectors worldwide. -Recognized for high-profile projects such as offshore platforms and renewable energy initiatives. -Specializes in complex projects requiring cutting-edge technology in both onshore and offshore environments. -Provides subsea services, integrated engineering, procurement solutions, and heavy lifting operations. -Emphasizes innovation, integrating state-of-the-art technology to deliver projects efficiently. -Diverse portfolio includes pioneering projects in wind and solar energy sectors. -Adapts continuously to changes in the energy sector landscape. -Renowned for delivering large-scale energy infrastructure across various project types. -Excelling in delivering tailor-made solutions in remote and challenging environments.

Sector Specialisms