Assistant Commercial Manager

Overview

Assist in commercial management of MoD facilities contract, handling finances, sub‑contracts, reporting.

Key Responsibilities

• coins management
• maximo tracking
• contract variations
• p&l monitoring
• wip reporting
• commercial reporting

Tasks

We are seeking a proactive and commercially astute Assistant Commercial Manager to join our team, supporting the delivery of a high-profile Ministry of Defence (MoD) facilities management contract. This role is critical in ensuring robust financial and commercial control across the contract, with a strong emphasis on supply chain management, cost assurance, and performance reporting. -Manage Contract Variations and Change associated with assigned area. -Use COINS for subcontract management, financial tracking, and reporting. -Lead regular commercial and performance review meetings with subcontractors. -Monitor contract P&L performance, identifying risks and opportunities for improvement. -Maintain accurate records in line with audit, compliance, and contractual standards. -Ensure timely and accurate payments to subcontractors in line with contractual terms. -Review and analyse monthly Cost Value Reconciliation (CVR) reports, advising on corrective actions where necessary. -Manage Work in Progress (WIP) and provide accurate, timely financial reporting. -Collaborate with operational teams to ensure prompt job closure and accurate client billing. -Draft, issue, and manage subcontracts in accordance with company policies and MoD contractual requirements. -Prepare and present commercial reports to internal stakeholders and the client as required. -Assess and approve subcontractor applications for payment, ensuring accuracy and compliance. -Utilise Maximo for job tracking and asset management.

Requirements

• maximo
• coins
• excel
• quantity surveying
• security clearance
• team leadership

What You Bring

Security Clearance Due to the nature of the contract, Security Clearance (SC) or the ability to obtain it is a requirement for this role. -Ability to work collaboratively with operational teams and external partners. -Supervisory or team leadership experience. -Experience using Maximo and COINS systems. -Excellent communication and stakeholder engagement skills. -High attention to detail and strong analytical capabilities. -Proficient in Microsoft Excel, including pivot tables, formulas, and data analysis. -Demonstrable experience in a Quantity Surveying or Commercial Management role, ideally within the Facilities Management or Defence sector. -Relevant qualifications in Quantity Surveying or Commercial Management (e.g., BSc, HND, or equivalent). -Strong knowledge of subcontractor management and commercial processes.

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About Vinci Facilities

-It draws on global scale yet operates through local, autonomous units that adapt to regional needs. -Its core services include technical maintenance, planned and reactive upkeep, interior fit-out and building refurbishment. -Notable programmes include integrated FM in NHS trusts, Welsh Water MEICA services and high‑profile corporate estates. -Powered by digital innovation—BIM, connected systems and smart‑building hypervision—the firm elevates occupant comfort. -Part of the VINCI Group, it taps into experience from VINCI Energies’ innovations lab network for pilot solutions.

Sector Specialisms

Security Clearance

-security clearance (sc) required or ability to obtain it