Office Manager

Overview

Provides admin, bookkeeping, HR, marketing, and project support to partners.

Key Responsibilities

• bookkeeping
• invoice management
• rfp coordination
• hr administration
• social media
• office management

Tasks

On behalf of our client, we are seeking an Office Manager / Operations Coordinator to join their team, reporting to the Partners. This position provides primary support to them while occasionally supporting other members of the team. This individual will play a key role in delivering administrative support and operational coordination to ensure smooth operations of corporate and project functions. -Assist with research and data gathering to support project teams. -Reconciliation of the business chequing account; -Manage office environment, vendors/suppliers, and office equipment inventory; -Assist with creation of proposals and reports alongside leadership team, including graphic design, report assembly, and review/edits tracking; -Liaise with external accountant to ensure that all necessary information has been provided for monthly, quarterly and year-end accounting statements (e.g. HST calculations, income statements, profit and loss statements etc.); -Assist with creation of presentations, reports, and other external communications; -Monitor RFP opportunities and assemble required documentation for relevant submissions; -Responsible for HR administration alongside leadership team e.g. vacation tracking benefits management, employee onboarding, probation and performance review tracking, etc.; -Preparation of invoices with the direction of senior staff, updating accounts receivable, and following up on payment of invoices as necessary; -Social media content management including drafting, designing and planning posts; -Handle bookkeeping tasks, including the depositing of payments received (cheques), payment of invoices owed (staff expenses, office expenses, and sub-consultants);

Requirements

• quickbooks
• ms office
• harvest
• degree
• 4+ years
• analytical

What You Bring

By providing us with a copy of your resume and any subsequent personal information directly, you understand that it has been furnished with your consent for the purpose of possible disclosure to our client, who has agreed to comply with our Privacy Policy and Confidentiality Policy. We will only disclose your personal information to clients with your prior knowledge and consent. The successful candidate will be a highly motivated team player with the ability to operate in a lean team. In addition, the individual will be able to work in independently, solve problems and think critically about solutions, and has a 'no task is too big or too small' mindset. -Understanding and/or interest in accounting and bookkeeping processes. -Proficiency in MS Office, Outlook, Microsoft Teams, and Zoom. -Ability to deliver on commitments and manage multiple deliverables within tight timelines. -Utilization of Harvest, Quickbooks, Dext, and other programs as required; -Highly organized with strong attention to detail and discretion in handling confidential matters. -Thrives in a fast-paced and dynamic environment, bringing a proactive and professional approach. -Collaborative attitude with the capacity to adapt to changing priorities and support multiple tasks as needed. -Bright and analytical, able to solve problems and make decisions using logical processes. -Degree in business administration, accounting, communications, or a related field (or equivalent experience). -4+ years of administration experience, with exposure to working in a lean team environment. -Strong verbal and written communication skills, with experience drafting correspondence, presentations, and reports.

People Also Searched For

Benefits

The base salary is $65,000 to $75,000, based on level of experience and exposure, accompanied by benefits and a discretionary bonus. Our client is an advocate for equity and diversity, recognizing the importance of leadership engagement within its framework.

About Matrix360 Inc.

-A boutique specialist in talent and workplace strategy within real estate and development. -Partners with commercial and residential property firms across Canada to attract, retain, and grow leading professionals. -Renowned for designing diversity-focused talent pipelines and structured succession planning for development companies. -Sector expertise includes commercial real estate, residential development, investments, property, and construction management. -Pioneers innovative services such as pay-equity tools, call-in culture training, and sponsorship of the MāKin Foundation. -Aligns its work with UN Sustainable Development Goals, delivering global strategies through local execution.

Sector Specialisms