office administrative assistant

Overview

Administrative support coordinating HR, events, budgeting, and staff supervision.

Key Responsibilities

• hr coordination
• policy implementation
• access accommodations
• budget management
• data compilation
• staff training

Tasks

-Record and prepare minutes of meetings, seminars and conferences -Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.) -Coordinate the activities of the HR department in order to ensure they meet the organization’s goals -Establish and implement policies and procedures -Provides physical accessibility accommodations (for example: ramps, elevators, etc.) -Applies hiring policies that discourage age discrimination -Participates in a government or community program or initiative that supports newcomers and/or refugees -Participates in a government or community program or initiative that supports youth employment -Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.) -Open and distribute mail and other materials -Answer telephone and relay telephone calls and messages -Direct and control daily operations -Plan and control budget and expenditures -Coordinate the flow of information within the team -Evaluate daily operations -Answer electronic enquiries -Supervise other workers -Provide customer service -Participates in a government or community program or initiative that supports Indigenous people -Participates in a government or community program or initiative that supports persons with disabilities -Greet people and direct them to contacts or service areas -Train staff -Provides awareness training to employees to create a welcoming work environment for persons with disabilities -Participates in a government or community program or initiative that supports members of visible minorities -Type and proofread correspondence, forms and other documents -Arrange and co-ordinate seminars, conferences, etc. -Provides awareness training to employees to create a welcoming work environment for Veterans -Compile data, statistics and other information -Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.) -Participates in a government or community program or initiative that supports Veterans -Participates in a government or community program or initiative that supports mature workers

Requirements

• accessibility
• ms excel
• ms word
• ms outlook
• ms windows
• college diploma

What You Bring

-Provides auditory accessibility accommodations (for example: transcription software, teletypewriters, etc.) -MS Excel -College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years -MS Word -5-10 people -MS Outlook -MS Windows

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Benefits

-Offers mentorship, coaching and/or networking opportunities for youth -Offers mentorship, coaching and/or networking opportunities for Indigenous workers -Offers mentorship, coaching and/or networking opportunities for Veterans -Provides visual accessibility accommodations (for example: braille, screen readers, etc.) -Offers mentorship, coaching and/or networking opportunities for persons with disabilities -Offers on-the-job training tailored to youth

About Soublière Constructors

-Grew from a small drywall subcontractor into a go-to specialist for gypsum, metal stud framing, and acoustical systems. -Head office in Ottawa and offices stretching to Halifax and Kingston, operating Canada-wide on both residential and commercial projects. -Projects include schools, courthouses, military bases, and mixed-use residential/commercial developments like Golden Manor and CFB Bagotville. -Specialisms include gypsum board mastery, structural/non-structural metal framing, acoustical ceiling and wall systems, prefabricated panelized framing, specialty ceilings, and fireproofing. -Leverage in-house engineering and BIM capabilities to deliver precision and efficiency on complex technical builds. -Built a reputation as a subcontractor that ‘weaves together key facets of construction’ into holistic, turnkey solutions.

Sector Specialisms