Subcontracting Specialist

Overview

Manages subcontractor contracts, orders, invoices, and customer/vendor relationships.

Key Responsibilities

• system research
• purchase orders
• invoice review
• daily reporting
• vendor management
• margin tracking

Tasks

-Receive, review, document, and respond to all incoming requests for system research on accounts -Sit while answering phones or reply to emails -Issue Purchase Orders for preferred sub-contractor -Ensure subcontractors are abiding by contract terms -Use hands and fingers to handle, control or feel objects tools or controls -Repeat the same movements when entering data -Provide daily reporting on open sub-contracted orders -Aid in the creation of a preferred vendor listing for all locations -Review all sub-contractor invoices prior to release to bill -Keep clear communication between Account Managers, Accounts Payables, and Sub-Contracted Vendors -Convert quotes into a billable order -Create a positive customer/vendor support experience and build strong relationships through problem -Audit orders for all necessary info to ensure release to the bill without error -Work with Sales Team, Sub-Contracted Vendor(s), and Accounts Payables in researching questionable -Ensure margin is being achieved for all work performed -Obtain required approvals prior to issuing Purchase Orders

Requirements

• ms office
• office equipment
• customer service
• organizational
• communication
• clerical

What You Bring

-Speak clearly so listeners can understand -Excellent organizational skills and office administration experience -Demonstrated ability and desire to learn corporate specific applications, technology, and terminology -Well-developed clerical skills including email /file maintenance -Excellent written & verbal communication skills; analytical, process-oriented, and ability to focus -Hear sounds and recognize the difference between them -Understand the speech of another person -Strong commitment to customer service -Working knowledge of operating office equipment including copy machine, phone system, etc -Proficient in MS Office Suite

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Benefits

-Employer-Paid Short-Term Disability -Holiday & Paid Time Off (pro-rated for Part-Time employees) -Voluntary Dependent Life -Employer-Paid Employee Assistance Program (EAP) -Dependent Care Flexible Spending Account -Employee Discounts -401(k) with employer match -Voluntary Employee Life & Accidental Death and Dismemberment -Employer-Paid Employee Basic Life & Accidental Death and Dismemberment -Voluntary Spousal Life -Healthcare Flexible Spending Account -Hospital Indemnity, Accident and Critical Illness -Commuter/Transit Account -Health Savings Account

About United Site Services

-Founded to provide high-quality portable sanitation services across various industries. -Expanded its services to include temporary fencing and other site services, catering to diverse project needs. -Key players in sectors such as construction, industrial, residential, and government infrastructure. -Known for its large-scale projects, including large construction sites, special events, and emergency response efforts. -A trusted partner for businesses needing reliable sanitation and fencing solutions for projects of any size. -Focused on operational efficiency, offering tailored solutions to meet specific client needs in challenging environments.

Sector Specialisms