Senior Proposal Specialist

Overview

Lead proposal development, coordinating teams and creating winning RFP responses.

Key Responsibilities

• proposal management
• crm reporting
• compliance matrices
• content library
• color review
• deadline management

Tasks

■ Communicates in a timely and effective manner within the team members and outside contacts. ■ Participates in post-RFP debrief meetings to capture new and updated content to refresh the database library. ■ Coordinates and creates interview presentations and content as needed. ■ Effectively manages and meets multiple and concurrent deadlines. ■ Leads color reviews and incorporates feedback. ■ Collaborates with subject matter experts and external partners on pursuits. ■ Prepares and maintains company content, project descriptions, and employee resumes. ■ Ensures quality by using Galloway proposal processes for reviews and rigorous quality controls. ■ Tracks proposal pursuits, including wins/losses and time allocation. ■ Prepares and assembles a high-quality product, ensuring compliance, correct grammar, readability, completeness, and attractive presentation. ■ Uses CRM to manage and report on proposal support and maintain the proposal resource database. ■ Prepares compliance matrices, proposal schedules, and work plans for proposal teams. ■ Manages and participates in the entire proposal process, from kickoff and strategy through final submittal.

Requirements

• 5+ years
• bachelor's
• indesign
• acrobat
• microsoft office
• graphic design

What You Bring

Five-plus years of experience in written marketing communications and the proposal response process. ■ Willing to adjust work schedule as needed to meet demanding deadlines. Bachelor's degree in marketing, communication, English, journalism, or equivalent experience through career progression. Applicants must be legally authorized to work for Galloway & Company Inc. in the U.S. without employer sponsorship. We do not sponsor H1-B or any other work visa petitions. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities ■ Ability to appropriately apply advanced knowledge of Galloway's capabilities, policies, and services. ■ Possesses intermediate to advanced knowledge of Adobe InDesign and Acrobat, as well as the Microsoft Office suite. Graphic design experience a plus. ■ Writes non-technical sections and has ability to lead strategic conversations for technical sections We are looking for an enthusiastic and proactive Sr. Proposal Specialist to join our dynamic and growing proposal team! As Sr. Specialist, you will work with technical staff in a variety of architecture and engineering disciplines to create compelling, strategic, and best value proposals that capture Galloway's messaging and win themes. Ideal candidates will be experienced in managing technical teams to respond to both municipal and private-sector RFPs within the AEC industry. Your creativity, attention to detail, and ability to combine personal drive with a team-focused mindset will be critical to helping our proposal team reach new heights in proposal development. Collaboration, valuing people, and building community are a few of our most important values at Galloway. We want you to bring your work ethic, ingenuity, and collaborative spirit to our team! ■ Ability to work under pressure and under challenging deadlines for proposals that have executive-level visibility. ■ Translates Galloway's vision, brand, and strategy into compelling written content. ■ Ability to work with a wide variety of people. The Sr. Proposal Specialist is responsible for managing the development of high quality, compliant, client-focused responses to requests for proposal. This position requires advanced knowledge of the RFP process, as well as a strong understanding of marketing and proposal best practices and strategies to create winning proposals that help to expand Galloway's regional and market reach. ■ Works well with teams in a highly collaborative environment. Years of Experience ■ Self-starter and able to independently move projects forward, prioritize tasks, and meet deadlines. ■ Detail-oriented and highly organized. ■ Demonstrates exceptional written communication skills. ■ Possesses clear understanding of the proposal response process.

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Benefits

As a people-focused company our employee benefits are 100% paid, providing some of the best benefits in the industry. You may also be eligible to receive biannual bonuses and profit sharing. Collaboration, people, and community are highly regarded values at Galloway. We continually strive to provide an exceptional environment that fosters our purpose of "enriching people's passions." Through our training opportunities, Associate Program, and culture of "promote from within," your growth potential has no limit. We want you to bring your entrepreneurial spirit, work ethic, and unique skillset to our team. The estimated starting base salary for this role is $90,000-$110,000. Galloway & Company, Inc. is a people-first firm where collaboration, innovation, and career growth are at the heart of everything we do. You will grow personally and professionally with a supportive culture, flexible work environment, and strong focus on leadership development. You'll also work on diverse, impactful projects alongside multidisciplinary professionals experts who are passionate about making a difference. At Galloway, you're not just building communities — you're building a fulfilling career.

About Galloway & Company, Inc.

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Sector Specialisms

Visa Sponsorship

-no visa sponsorship; applicants must be authorized to work in the u.s.