Compliance Specialist

Overview

Ensures invoice compliance, contract auditing, and warehouse support for maintenance.

Key Responsibilities

• contract summaries
• invoice review
• peoplesoft records
• auction coordination
• disposal tracking
• compliance reporting

Tasks

-Creates contract summary sheets for all executed contracts, maintaining soft and hard copy records of pertinent information including contracted pricing terms and ordering contacts. Provides contract summary sheets to each warehouse, assigned project manager and electronically within the Maintenance Department server folders. -Reviews all invoices for compliance with contract specifications, and NTTA business practices, including pricing terms. Confirms product or service was provided without defect/issue and in accordance with current contract terms. -Creates receiving record within financial system (PeopleSoft) for all compliant invoices, send originals to Accounts Payable for processing and maintain department file copies for reference. -Coordinates disposal of goods via online auction, working with NTTA departments to get appropriate documentation, prepare items and documents for online auctioneer, schedule auction coordinating with auctioneer and departments regarding inspections and pickup of items. Collect and archive all documentation and report on auction results. -Tracks the Maintenance Department disposal activities of items other than regular trash to ensure compliance with existing policies, procedures, and regulations. Items tracked may include tires, batteries, lamps, ballasts, and other regulated items. -Works with warehouse leads and supervisor to submit requisitions for increases to existing purchase orders as needed for proper processing and payment of invoices. -Participates in Snow and Ice Events by ordering and restocking items needed to successfully respond to an event; participates in 24-hour staffing operations of the warehouse during an event. -Works with Accounts Payable team and vendors to resolve any errors on invoices or instances of noncompliance with existing contracts. -Supports the daily operations of the warehouse by assisting customers at the counter through issuing of parts, looking up parts for customer requests, and assisting with resolution of issues/questions as needed. -Performs routine audits of existing contracts checking the major terms of the individual contract including pricing accuracy, lead time reliability, and vendor score card results. Provides quarterly reports of contract audits to management. -Prepares and submits weekly, monthly and/or quarterly reports regarding compliance activities including receipts submitted, status of open annual purchase orders, and disposal of special wastes including landfill, recycling, and auction activities.

Requirements

• driver's license
• 3-5 years
• high school
• forklift
• english
• supply chain

What You Bring

-Valid Texas driver’s license -3 – 5 years’ experience -High school diploma or equivalent -Forklift certification -Fluency in English -Valid driver’s license -Experience in supply chain management, warehousing, maintenance, and/or public procurement/finance. -Ability to obtain forklift certification within 6 months of hire

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Benefits

-Starting Pay: $14.81 *** -$2,000 Retention Bonus ***

About North Texas Tollway Authority

-Enhances transportation through the development and operation of toll roads. -Manages key tollways and expressways in the North Texas area. -Oversees infrastructure projects aimed at reducing traffic congestion and improving mobility. -Developed major toll roads, including the President George Bush Turnpike and the Sam Rayburn Tollway. -Invests in cutting-edge technologies like electronic toll collection to enhance travel experiences. -Focuses on improving the efficiency of the regional transportation network. -Contributes to the economic growth of the North Texas region by providing reliable transport options. -Integrates sustainable road management practices to ensure long-term infrastructure viability.

Sector Specialisms