Hotel HR Coordinator

Overview

Assist HR team with recruitment, onboarding, payroll, benefits & employee services.

Key Responsibilities

• adp onboarding
• payroll reconciliation
• monthly reporting
• background checks
• hr audits
• recruitment tracking

Tasks

-Data entry for all new hire information -Assist with the preparation of the performance review process. -Files documents into appropriate employee files. -Ensure the onboarding process is completed in ADP for all new hire/rehires. -Prepares new employee files. -Participate in and monitor Safety Committee in compliance with Loss Prevention SOPs. -Performs customer service functions by answering employee requests and questions related to personnel policies and benefits. -Assists with recruitment and tracks status of candidates. -Reconciles invoices and reports for payroll purposes. -Assist with Marriott EID administration. -Assists with all exempt and non-exempt new-employee background checks. -Run monthly reports to include new hires, terminations, birthday reports, anniversary reports in a timely manner. -Completes Forms I-9, verifies I-9 documentation and maintains I-9 files. -Assists with processing of terminations. -Assist with Employee Opinion Survey to ensure that it is completed by all employees on an annual basis -Work on multiple tasks, making appropriate progress towards deadlines -Conduct HR audits to ensure compliance with all applicable federal, state, and local employment laws and recommends corrective action. -Assists with internal communication via newsletters, bulletin boards, orientation, and team meetings. -Conduct or assists with new employee orientation. -Maintain the highest degree of confidentiality -Manage differing personalities within the office, the hotel, and the community

Requirements

• microsoft office
• time management
• problem solving
• confidentiality
• teamwork
• travel

What You Bring

-Ability to follow an open-door policy. -Ability to drive/transport self and others -Excellent time management skills with a proven ability to meet deadlines. -Ability to work long hours as required -Ability to effectively handle challenges in the workplace, including anticipating, preventing, identifying, and solving problems as necessary -Ability to maintain a positive team-oriented environment. -Make sound judgments quickly -Ability to travel on occasion for meetings -Working understanding of human resource principles, practices, and procedures. -Write clearly and precisely -Corrected vision to normal range -Ability to communicate clearly -Able to work independently, take direction, and provide direction to others -Ability to function well in a high-paced and at times stressful environment. -Ability to always maintain the strictest of confidentiality on matters pertaining to the company and the team members. -Ability to work effectively in stressful, high pressure situations -Ability to sit or stand for extended periods of time -Excellent organizational skills and attention to detail. -Proficient with Microsoft Office Suite or related software.

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Benefits

-Medical, Dental, & Vision | HSA & Flexible Spending Account Options | Basic Life & Disability Plan Options | 401K Retirement Plan | Paid Time Off | Holiday Pay | Career Training & Development Opportunities | Tuition Reimbursement | Bereavement Leave | Employee Assistant Program (EAP) | Jury Duty (May vary by state) | Employee Discounts | Employee Referral Bonus | Free meal for all full-service hotel employees -All above-listed benefits except for Medical Insurance, Holiday Pay, Tuition Reimbursement

About Mainsail Lodging & Development

-Founded with a vision to provide innovative hospitality solutions, Mainsail Lodging & Development focuses on transforming properties into exceptional destinations. -With a diverse portfolio spanning hotels, resorts, and residential projects, Mainsail develops, owns, and operates high-end properties that cater to both leisure and business travelers. -The company’s expertise lies in blending local character with modern luxury, offering a unique experience at each location. -Mainsail is known for its commitment to quality, delivering well-curated developments that contribute to vibrant local communities. -From conceptual design to day-to-day operations, Mainsail is involved at every stage, ensuring each property achieves its full potential in both service and profitability. -In addition to traditional hotel and resort projects, Mainsail also specializes in mixed-use developments, creating environments that serve both residents and visitors. -Standout projects include waterfront resorts and urban boutique hotels, with a strong emphasis on enhancing guest experiences while maintaining operational efficiency. -Mainsail’s hands-on approach and deep industry knowledge make them a leader in transforming spaces into iconic destinations.

Sector Specialisms

Security Clearance

-assists with all exempt and non‑exempt new‑employee background checks.