Executive Secretary

Overview

Provide high-level admin support to executives, managing schedules, meetings, and communications.

Key Responsibilities

• calendar management
• meeting coordination
• correspondence
• file management
• executive liaison
• confidential handling

Tasks

To provide high-level administrative and logistical support to executive management by coordinating schedules, organizing meetings, managing correspondence, and ensuring the smooth and efficient daily operations of the executive office. -Maintain strict confidentiality of sensitive documents and information. -Manage the executive’s calendar, schedule appointments, meetings, and events. -Prepare official correspondence, reports, and presentations with confidentiality and professionalism. -Act as a liaison between executive management and other departments. -Organize and maintain administrative files and records for easy access. -Follow up on administrative decisions and ensure execution by relevant departments. -Coordinate preparations for official meetings, including agendas and minutes. -Receive and respond to calls and messages on behalf of executive management.

Requirements

• microsoft office
• 3 years
• degree
• bilingual
• problem solving
• organizational

What You Bring

-High level of professionalism and discretion. -Strong organizational skills and the ability to manage multiple priorities under pressure. -Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). -Punctuality and commitment. -Minimum of 3 years of experience in executive secretarial work. -Polite and professional demeanor. -Problem-solving and decision-making skills. -Attention to detail. -Diploma or Bachelor's degree in Secretarial Studies or Business Administration or a related field. -Excellent written and verbal communication skills in both Arabic and English.

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About Alqotr

-Renowned for turnkey urban planning and surveying projects, it has mapped everything from municipal masterplans to oil, gas, and mining sites. -Its BIM and digital-twin services merge real-world scans with modeling, enabling clients to visualize and optimize assets precisely. -Projects span infrastructure, transportation corridors, utilities, and real-estate developments. -Standout fact: it blends military-grade underground utility detection and panoramic imaging for defense, aeronautics, and smart-city clients.

Sector Specialisms