Document Control Coordinator

Overview

Oversee multi‑project document control, ensuring compliance, quality and timely submissions.

Key Responsibilities

• document control
• team supervision
• issue escalation
• workload monitoring
• standard implementation
• report management

Tasks

✅ Ensure Document Controllers attend weekly/monthly project or Client document control meetings when required. Review client document management specifications. ✅ Provide day-to-day technical supervision and guidance to the Document Control Team to ensure compliance, on-time submission, quality, and proper handling of project documentation. Once approved, coordinate with Project Managers (PMs) to ensure smooth transition and handover of tasks. ✅ Ensure timely handover and continuity of documentation activities during scheduled absences or leave. ✅ Notify Document Manager and PMs of any technical issues impacting document management (e.g., client portal downtime, server outages) and support temporary solutions to maintain continuity. 🌍 Work on high-profile international projects ✅ Monitor team workload and identify potential imbalances. Ensure correct implementation of required standards and templates within the project document management system. Highlight anticipated workload challenges and propose mitigation plans for approval. ✅ Agree weekly issuance schedules for Document Timing Review Registers with the Document Manager and ensure timely delivery by assigned Document Controllers. ✅ Define internal distribution lists based on project communication matrices and ensure Document Controllers are correctly trained on usage. Report any escalations, complaints, or performance concerns to the Document Manager. Ensure Document Controllers prepare reporting templates in a timely manner, monitor team inputs, and manage on-time submission of the full report. Recommend resource reallocation to the Document Manager.

Requirements

• ms excel
• word
• powerpoint
• document control
• organisational
• communication

What You Bring

✔ Advanced skills in MS excel, word, power point mandatory ✔ Excellent organisational & communication skills ✔ Experience in Document Control roles within engineering / survey / offshore / oil and gas ✔ Strong understanding of document control systems, workflows, and client specifications

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Benefits

📈 Opportunity to grow within a dynamic organisation 🤝 Collaborative & supportive environment

About Next Geosolutions

-Focused on integrating geospatial data with real-world applications to drive innovation. -Delivers advanced geospatial solutions for major infrastructure and energy initiatives. -Employs state-of-the-art technology to ensure precise collection and analysis of geospatial data. -Conducts a variety of projects including surveying, mapping, environmental assessments, and site evaluations. -Caters to industries such as energy, marine, infrastructure, and utilities, prioritizing safety and sustainability. -Recognized for providing accurate and actionable insights that aid in strategic decision-making. -Utilizes both traditional and cutting-edge methodologies, including drone surveys and LiDAR, for comprehensive data capture. -Offers tailored, client-centric services to facilitate project development from initial concept to final execution.

Sector Specialisms