Contracts Administrative Assistant

Overview

Assist legal department with contract administration and document management.

Key Responsibilities

• contract logging
• contract review
• litera comparison
• docusign monitoring
• transmittal prep
• file management

Tasks

-For paper copy contracts: prepare revisions, copy and scan as required -Maintain contracts mailbox: log contracts into Excel spreadsheet as received; ensure spreadsheet accuracy -For paper copy contracts: assist in creating transmittals and mailing out final copies to clients -Conduct initial research on incoming contracts, identifying past clients and flagging new client contracts on the contract log -Perform preliminary review of contracts to verify that all required exhibits are included and verify price and scope of the contract match with contract checklist -Prepare and draft professional emails related to contract management and client communication -Save fully executed contracts and distribute to appropriate internal clients -Utilize Litera software to compare contract versions and identify any changes -Locate applicable addendums or modifications in Client files and, if appliable, incorporate into the PDF contract using correct language and protocol -Regularly update contract log as contracts are processed -Follow established naming conventions and file contracts in client network folders -Regularly check DocuSign/AdobeSign platforms for newly issued, reissued and/or reassigned contracts -Support the team with research as needed -Assist with filing, document preparation and other administrative tasks as needed

Requirements

• word
• excel
• pdf
• multitasking
• communication
• detail

What You Bring

-Ability to multitask and prioritize -Must have superior reading comprehension -Demonstrates strong initiative and the ability to work independently -Must be fluent with Microsoft Word, Adobe PDF, and Microsoft Excel -Strong attention to detail and organizational skills -Must have excellent verbal and written communication skills -Regular and reliable attendance, including the ability to work extended hours and weekends as required

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About Emcor Group, Inc.

-Delivers electrical, mechanical, and energy solutions across various sectors. -Operates across diverse industries including healthcare, education, transportation, and energy. -Known for managing complex projects and consistently innovating. -Focuses on safety and quality to ensure optimal performance and reliability. -Known for projects such as energy-efficient building systems and cutting-edge transportation solutions. -Maintains presence in both private and public sectors, trusted for high-profile ventures.

Sector Specialisms