Project Administrative Assistant (Electrical Construction)

Overview

Provide administrative support for electrical construction projects, handling documentation, logs, and coordination.

Key Responsibilities

• purchase orders
• subcontracts
• contract tracking
• coordination meetings
• project logs
• safety docs

Tasks

-Support Project Management with project establishment and closeout, purchase orders, subcontracts, meeting minutes and follow up on various operational task. -Negotiate and maintain relations with vendors and subcontractors. -Transmit all executed subcontracts and change orders, execute, file and track legal documentation for contracts, subcontracts, bid documents. -Participate in design and construction coordination meetings internally and externally as needed. -Maintain logs including purchase orders, project financial updates, daily reports and submittals for multiple projects. -Request certificates of insurance, prequalification’s, OSHA, and safety related items from subcontractors and vendors. -Escalate critical and/or sensitive issues to the Senior Project Manager / Estimating team.

Requirements

• microsoft office
• high school
• project engineering
• problem solving
• leadership
• communication

What You Bring

-Proficient in Microsoft Office Outlook, Word and Excel applications. -Must work with minimal supervision. -Must demonstrate technical skills necessary for project engineering. -Must demonstrate ability to analyze and solve problems. -High School diploma or GED required. -Must possess excellent written and verbal communications skills. -Must demonstrate ability to effectively organize multiple projects and resource planning skills. -Knowledge of the construction industry and contract documentation. -Working knowledge of federal, state, and city regulations and guidelines. -Must demonstrate ability to lead people and get results through others.

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About Emcor Construction Services

-Specializes in large-scale mechanical and electrical systems for complex projects. -Founded with a vision to lead the construction industry and has grown into a key player in the sector. -Offers integrated solutions, covering everything from pre-construction to final commissioning, with a focus on efficiency and quality. -Operates across diverse sectors such as industrial facilities, energy plants, and commercial developments. -Portfolio includes high-profile projects like hospitals, data centers, manufacturing facilities, and large-scale government buildings. -Known for innovation in automation and control systems, offering cutting-edge technology in every project. -Reputation for delivering projects on time and within budget, even in high-stakes environments.

Sector Specialisms