QCQA Document Control Administrator

Overview

Manages document control for large commercial construction projects from preconstruction to closeout.

Key Responsibilities

• document distribution
• permit log
• rfi management
• bluebeam
• file auditing
• as-built docs

Tasks

The Document Control Administrator will manage all documents during the pursuit, preconstruction and construction phases of large, commercial construction projects. Will also assist in the development of document control procedures and train employee-owners to manage the document control process during construction. This is a great opportunity to join an established company and add immediate value. -Responsible for document distribution internally and to owners, designers, material suppliers, subcontractors and sub-consultants. -Produce the Permit drawing log of included pages, distribute the bid package, receive the packages for electronically filing, log all RFI’s (and answers) and distribute as an addendum to bid participants -and subcontract partners. -Responsible for inserting RFIs, document revisions, etc. into the contract documents, as well as distributing notifications for updated documents to the internal team -Training new and existing staff in the usage of programs -Develops and administers all record keeping, including all written and electronic correspondence, reporting for safety and quality and ensures properly posted to Bluebeam. -Distribute award notifications. -Develops and audits the file system for consistency in naming conventions and file locations. -Assists with project closeout, assembly and organization of as-built documents and file transfer to owner and archives -Provides document control training including procedures, policies, and software. -Assists project team in document search. -Assists with project document control startup and implementation.

Requirements

• newforma
• aconex
• word
• excel
• 4 years
• detail-oriented

What You Bring

See the “Know Your Rights” poster available in English and Spanish. -Demonstrates a high volume of production in a fast-paced environment. -Applicants must be legally authorized to work for ANY employer in the United States. Austin is unable to sponsor or take over sponsorship of an employment visa for this position. -Demonstrates attention to detail in work product. -Strong organizational abilities. -Experience in project management software (Newforma, Aconex, etc.) preferred. -A minimum of four (4) years’ progressive document control experience on commercial construction projects is required. -Intermediate level of proficiency in Microsoft Word and Excel.

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Benefits

This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement). We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned.

About Austin Commercial

-Founded in 1975, the company grew under employee ownership to become a nationwide builder of complex commercial and institutional projects. -Operates nine offices across the U.S., deploying design‑build, preconstruction, estimating and construction management services. -The firm handles high‑profile projects such as airport terminals, semiconductor fabs, hospitality venues, and university campuses. -Its technology arm drives innovation by integrating digital tools and unconventional approaches into traditional construction. -Flagship projects include the modernization of Chicago O’Hare Terminal 5, the COTA’s Formula 1 circuit, Baylor Scott & White campus buildings, and Law School facilities. -Nationwide sector expertise spans aviation, healthcare, corporate/office, hospitality, advanced tech, sports/assembly, retail/mixed‑use, and education. -As an employee‑owned leader, the company balances large‑scale capabilities with local responsiveness, evidenced in offices from Texas to California and Florida.

Sector Specialisms

Visa Sponsorship

-applicants must be legally authorized to work in the u.s.; the company does not sponsor visas.