Project Administrator

Overview

Admin support for site office, handling documents, timesheets, reporting and communication.

Key Responsibilities

• timesheet upload
• report collation
• file management
• ms office
• supply management
• reception coverage

Tasks

-Upload timesheets/hours onto Oracle R12 & Replicon software, ensuring allocation sheets are submitted and received on time for accurate cost allocations and adjustments. -Carry out any other admin tasks required by your line manager. -Collate and prepare reports; assist with inductions and all M-Site (Biometric system) requirements. -Maintain holiday trackers for site-based employees. -Ensure a relentless focus on Zero Harm and support the delivery of UKCS’s sustainability activities. -Maintain full confidentiality of sensitive business issues. -Book conference rooms internally and externally for team meetings. -Cover reception when required, screening telephone calls and handling messages and enquiries. -Maintain accurate and secure paper-based/electronic filing systems, including archiving. -Use MS Office to produce spreadsheets, documents, and presentations as needed. -Arrange and attend team meetings/conferences as required, taking minutes. -General admin duties including minute-taking, typing, photocopying, and scanning. -Support the efficient running of the site office, including replenishing site and office supplies (e.g., PPE, general welfare).

Requirements

• microsoft office
• sharepoint
• teamwork
• communication
• organised
• multi‑tasking

What You Bring

-Strong team working skills and the ability to build relationships at all levels. -Honest, reliable, and professional. -Previous secretarial and/or administrative experience is desirable. -Organised with excellent timekeeping skills. -Ability to work well under pressure and to tight timescales. -Highly motivated, proactive, and practical administrator. -Excellent communication and interpersonal skills. -Ability to multi-task and work independently as well as in a team. -Excellent IT skills, including Microsoft Office (Excel, Word, PowerPoint) and SharePoint.

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Benefits

-Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow. -25 days paid annual leave (pro rata) -Pension, share incentive plan, volunteering leave, recognition schemes and much more… -Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave

About Balfour Beatty Plc

-It finances, designs, constructs and maintains roads, rail, energy plants, water systems, buildings and communities. -Active across the UK, US, Hong Kong and Canada, it's known for ventures like HS2, Crossrail and major highway upgrades. -Known for innovation, it uses digital tools, off-site manufacturing and automated plant to enhance safety and efficiency. -An unusual highlight: it pioneered the Automated Cone Laying Machine, boosting roadworker safety on live highways.

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