Project Administrator I-III

Overview

Supports project documentation, budgeting, invoicing, and coordination for construction projects.

Key Responsibilities

• b2w estimate
• cost tracking
• project invoicing
• subcontract management
• document management
• change orders

Tasks

The Project Administrator provides crucial day to day support for the projects sold and designed by the Estimating and Project Management teams and implemented by the Project Managers, Superintendents, Foremen, and crews.This work makes up the bulk of Fiore & Sons’ success and profit, so smooth administration is of paramount importance. The Project Administrator accomplishes this support through preparation and maintenance of project documentation, engagement in and monitoring of the progress of each project, and timely invoicing of the vendors to ensure maximum profitability. As changes are made, the Project Administrator also assists with analysis of project costs and budget, as well as assisting with the submission and processing of change orders. A great Project Administrator also answers questions from the field as they come up and helps to ensure everything runs as planned. -Maintain project records and document information, including job numbers and scopes of work, from stakeholders, drivers, vendors, and subcontractors and reconciles them in B2W Estimate and Track systems. -Proactively assist Project Manager and Site Supervisors to solve sensitive problems and service coordination. -Assist with process improvements and development of internal processes, including technical systems, related to the department. -Review and approve all project-specific accounts payable invoices. -Assist with project invoicing, complete budget summary reports, and tracking project budgets and costs. -Receive and manage project-specific subcontracts and purchase orders to tie to monthly invoices and pay apps. -Assist with administrative functions and duties as required by the department and maintains job files. -Proactively identify and alert potential delivery and pick-up problems before they result in service issues. -Assist Project Managers, Superintendents, and Foremen to ensure that all material purchases and deliveries are properly documented and completed. -Works closely with Project Managers, Estimators, Superintendents, Foremen, Subcontractors and Vendors to support project planning and coordination. -Ensures that all project material requisitions meet and are consistent with project budgets. -Supports and assists the Project Management and Accounting departments with cost tracking and project billing.

Requirements

• viewpoint
• b2w
• ms excel
• accounting
• construction
• analytical

What You Bring

A potential mix of office-based and mobile-office-trailer-based work, with far more time generally spent in the office, with varying temperatures and extended screen time. Ability to sit, stand, or walk for extended periods of time, including uneven terrain on work sites when needed. Ability to bend, kneel, crouch, reach, twist, list, carry, push, and/or pull 25 lbs. occasionally for filing and storage access, etc. Ability to maneuver paperwork and use a computer screen for extended durations. -Strong multi-tasking ability, given multiple simultaneous projects and the requirement to jump consistently between projects and stakeholders and deal patiently and accurately with constant interruptions. -Strong attention to detail and organizational skills, including an obsession with accuracy. -Flexibility, adaptability, and coachability, including the ability to adapt to different teaching and management styles and respond well to critiques and process changes. -Initiative, ownership, and follow-through, with a can-do attitude and the ability to effectively prioritize. -To be able to extract and understand project information from estimating software. -Knowledge of various job-related software, including ViewPoint, B2W, etc. -Existing knowledge and experience with accounting, accounting principles, and the way information impacts project flow in financial systems. -To be able to extract job cost and related reports and analyze. -Solid interpersonal and communication skills to communicate effectively with all stakeholders, including: -Ability to read and interpret project documents, specifications, schedules, and drawings. -Construction experience, especially in heavy civil arenas -Highly analytical mind and strong data management and MS Excel skills, especially:

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Benefits

TOTAL COMPENSATION $29.66 to $54.33 per hour Fiore & Sons, Inc. is an employee-owned (ESOP) civil construction company with over 70 years of experience serving Colorado and the surrounding states. As an industry leader known for innovation, environmental stewardship, and a people-first culture, we believe in sharing success with our team. We offer stability, career growth, and exceptional benefits, including 100% employer-paid health and dental premiums. At Fiore, every team member is valued, respected, and empowered to make an impact. Build your future with Fiore! -Platinum Plus grade plan w/$0 Deductible and Low Out of Pocket Max -Dental – 100% Employee and Family Level Premium paid -Employer paid Short Term Disability -Paid Holidays, Vacation, & Wellness Time Off -HSA Account - with HDHP -Employer paid Long Term Disability -Voluntary Vision Plan paired with Hearing Care - optional -$25,000.00 Employer paid Basic Life and AD&D Insurance – with additional voluntary options -FSA Account - optional -Identity Protection and Pet Insurance - optional -401(k) Retirement Savings Plan with employer match contributions. -100% Employee and 80% Dependent Premium paid -Accident, Critical Illness, Hospital Indemnity, and Limited Medical Gap Plans - optional

About Fiore & Sons, Inc.

-Leverages one of Colorado’s largest truck fleets and advanced GPS earthmoving equipment for massive grading projects. -Delivers turnkey services such as site work, utilities, demolition, erosion control, and civil construction management. -Signature efforts include environmental remediation, utility infrastructure, and heavy trucking.

Sector Specialisms