DCJ Secretary 1

Overview

Provides full range of secretarial support for DCJ New Haven Judicial District.

Key Responsibilities

• travel coordination
• data reporting
• document management
• meeting minutes
• expense processing
• inventory management

Tasks

-Makes travel arrangements; -schedule and prioritize office workflow; -Using a computer, tablet, or other electronic equipment, formats and types a full range of correspondence, reports, briefs, motions, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; -May prepare and process fiscal and personnel documents. -Processes confidential matters; -Maintains time and attendance records; -Receives and reviews various reports and forms for accuracy and completeness; -Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month). -Maintains, updates and reviews documentation as required; -operate office equipment which may include word processors, computers, tablets or other electronic equipment; -Takes notes and/or meeting minutes; -Processes reports and forms; -Arranges and coordinates meetings and conferences; -May attend meetings and take and transcribe minutes of proceedings. -Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); -Organizes and maintains files; -Maintains an inventory of supplies and equipment; -Screen calls, visitors and mail; -Prepares expense accounts; -Logs documents and maintains dockets. -Orders supplies when necessary; -Designs office filing systems; -Composes routine letter/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature. -Responds to routine requests for information on policies, rules and regulations, programs and procedures. -Greets and directs visitors; -take notes (shorthand, speedwriting or other method acceptable to the supervisor);

Requirements

• word
• excel
• powerpoint
• legal experience
• team player
• communication

What You Bring

-Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees, which is available at www.ct.gov/ethics. -Experience working as a team player in a fast-paced environment, with limited errors -Knowledge of -Prior experience working in a legal office/courthouse or for a law enforcement agency -proper grammar, punctuation and spelling; -business math; -oral and written communication skills; -Takes and transcribes dictation; -Considerable experience with office technology, specifically Word, Excel, and PowerPoint and the willingness to embrace and learn new systems and software -Considerable knowledge of -Edits using knowledge of grammar, punctuation and spelling. -Proofreads for content; -Strong organizational skills -interpersonal skills; -Ability to -Customer service experience -Professional demeanor, even when confronted with calls or visits from frustrated individuals -type at a net speed of 50 wpm. -Excellent interpersonal communication experience -In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the closing date on the job opening, unless otherwise specified.

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Benefits

-Enjoy endless opportunities for professional growth and development -Embrace a healthy work/life balance tailored to all employees

About Connecticut Department Of Administrative Services

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Sector Specialisms

Security Clearance

-incumbent will be required to complete a background check prior to the start date.