Administrative Coordinator

Overview

Provide admin support to utility/industrial teams, manage docs, schedules, communications

Key Responsibilities

• admin support
• team liaison
• data management
• document management
• service coordination
• front desk

Tasks

-Providing administrative support to our Utility & Industrial service teams, including scheduling, documentation, and communication. -Facilitate communication between technical teams, clients, and internal departments. -Prepare reports, update project records, and support data accuracy across systems. -Occasionally drive to off-site locations for pickups, deliveries, or client-related errands. -Participate in a wellness program promoting balanced lifestyles -Serve as the central point of contact for administrative support across multiple service teams. -Manage calendars, coordinate meetings, and assist with project logistics. -Support front desk operations: greet visitors, manage calls, prepare mail, and maintain a welcoming office environment. -Maintain and organize documentation using platforms like SharePoint, Smartsheet, Deltek, and Google Workspace -Assist with Utility & Industrial services coordination, ensuring timely execution of tasks and deliverables.

Requirements

• microsoft office
• google workspace
• sharepoint
• smartsheet
• deltek
• associate degree

What You Bring

-Ability to build trusted relationships across teams and with clients. -Problem-solving skills and a proactive approach to challenges. -3+ years of experience in an administrative or office coordination role. -Strong attention to detail and ability to manage multiple priorities. -Physical requirements include the ability to lift and transport up to 30 pounds. -Associate degree in business or related field preferred. -Exceptional communication skills and a customer-focused mindset. -Proficiency in Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, and Deltek (or similar platforms).

People Also Searched For

Benefits

-Have the possibility for flexible work arrangements -Receive an excellent 401(k) match -Benefit from a bonus system that rewards performance

About Olsson

-Begun with humble roots laying out rural cemetery plats in Lincoln, Nebraska. -Known for engineering and design expertise, tackling major initiatives like the Grandscape mixed-use development and Gateway Arch National Park renovation. -Projects span sectors from water/wastewater and transportation to land development, environmental, geotechnical, and MEP consulting. -Notable for targeted growth through acquisitions, including regional firms in Arkansas and expanding into Louisiana markets. -Headquartered in Lincoln with 30+ offices nationwide, sustaining infrastructure and environmental solutions delivery.

Sector Specialisms