Executive Assistant

Overview

Provide high-level executive support, manage presentations, events, and admin tasks.

Key Responsibilities

• event planning
• travel coordination
• presentation creation
• logistics management
• process improvement
• meeting documentation

Tasks

The Executive Assistant provides high-level support to the Executive Team by creating professional presentations, planning and executing on and off-site events, assisting with confidential projects, coordinating community involvement/outreach efforts, and performing clerical functions such as preparing correspondence, travel planning, scheduling and documenting meetings, receiving visitors, expense reporting, and arranging conference calls. We are looking for a local candidate for our corporate headquarters in Carrolton, Texas. -Follow-up to ensure executive meeting action items are documented, communicated, and completed in the timeframe required. -Plan and execute executive on-site and off-site functions -Support the Executive Team - handling clerical tasks, booking flights, accommodations, transportation, and managing itineraries. Provide occasional coverage to front desk reception, including greeting visitors, managing calls, and handling correspondence. Handling highly sensitive and confidential information. -Taking notes and recordings as needed. -Organize and prepare meeting schedules. -Coordinate with venues, caterers, A/V teams, transportation, and vendors to manage logistics end-to-end. -Create/edit market-ready, professional presentations, reports, and communications with input from executives. -Coordinate administrative details of Executive meetings. -Maintain professional and technical/product knowledge by attending educational workshops, reviewing technical/specialty publications, and participating in professional associations. -Be the onsite point of contact during events and manage setup, troubleshooting, materials, budgets, timelines, attendee communications, and ensuring a professional experience. -Assist with special projects, including data entry, research, and report generation, providing critical administrative support to key initiatives. -Proactively identify and implement process improvements to streamline tasks.

Requirements

• microsoft office
• powerpoint
• excel
• bachelor’s
• manufacturing
• brainsharks

What You Bring

-Advanced skill level with Microsoft Office Suite; Word, Excel, Project, and PowerPoint. - Strong design and formatting skills to create professional engaging presentations. -Associate's or Bachelor’s degree in business administration, communications, marketing, or related field. -3-5 years of experience in similar roles in manufacturing. -Experience using graphic design and interactive tools in multimedia presentations such as brainsharks, videos, etc.

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Benefits

If you are interested in working for a top-notch employer with an outstanding wage and benefit plan, this is the position for you. For more information on 4Front Engineered Solutions, please visit our website at www.4Frontes.com. -Empowerment: You’ll work as part of a global team in a flexible work environment, learning and enhancing your expertise.

About 4Front Engineered Solutions

-Founded to deliver innovative engineering solutions across diverse industries. -Specializes in providing high-quality design, engineering, and project management services. -Has successfully delivered projects in sectors like energy, industrial, and infrastructure. -Works on large-scale projects, offering end-to-end solutions from concept to execution. -Known for its commitment to operational excellence and a client-first approach. -Emphasizes cutting-edge technology to optimize engineering processes and outcomes. -Built a strong reputation for tackling complex and challenging engineering problems. -Works with global clients, offering solutions tailored to specific project needs. -Strives for continuous improvement, pushing the boundaries of engineering design.

Sector Specialisms