Property Administrator (CRE)

Overview

Admin support for property management: tenant requests, lease admin, invoices, contracts, reports.

Key Responsibilities

• invoice coding
• lease administration
• contract tracking
• work order
• reporting
• bid coordination

Tasks

-Prepare and code invoices for Property Manager’s approval -Schedule and coordinate meetings/special events, as requested -Maintain lease and contract files, as well as other files located within the property management office -Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software -Promote and foster positive relationships with tenants and clients and track service calls as required -Assist in lease administration activities, including tenant contacts and insurance information; generate reports -Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval -Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with C&W’s policies and procedures -Track and file contracts and insurance certificates; maintain follow-up system for expirations -Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence -Maintain the property purchase order system -Ensure office is stocked with office supplies and other required items to maintain the office -Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders -Assist with monthly and quarterly management reports as well as annual budget preparation

Requirements

• organization
• interpersonal
• bachelor
• customer focus
• communication
• microsoft office

What You Bring

-Organization Skills -Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information -Interpersonal Skills -High school diploma/GED equivalent; Bachelor Degree preferred -Customer Focus (internal and external) -Customer service experience preferred -Communication Proficiency (oral and written) -Proficiency in Microsoft Office Suite

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About Cushman & Wakefield

-With operations across ~400 offices in 60+ countries, it bridges global scale with deep local market insight. -Typical projects range from agency leasing and capital-markets advisory to project development and integrated facilities management. -The firm specializes across sectors including data centers, industrial/logistics, life sciences, retail, government, and healthcare. -A standout fact: it advises marquee assets like ports, rail hubs, and sports venues.

Sector Specialisms