Program Coordinator

Overview

Provides operational support, project tracking, and administrative assistance for retail clients.

Key Responsibilities

• file management
• template development
• project setup
• action tracking
• budget preparation
• time tracking

Tasks

Follow/maintain an organized file management process for electronic and paper documents. Assist in continuous improvement by understanding the work processes, resources, structure, and business of the firm. Develop and maintain project and program level templates when identified by program leadership Assist with preparing documents for meetings, conference calls, and site visits. New project assignment setup on multiple internal and external software platforms. Assist with tracking assigned project action items and deliverables. Work in association with other administrative/operation staff to complete time sensitive project or program level tasks Assist with preparing project budgets templates and change order forms. Follow a systematic method for self to track time commitments and the completion of tasks. Preparing and processing files for project deliverables. -Follow/maintain an organized file management process for electronic and paper documents. -Assist in continuous improvement by understanding the work processes, resources, structure, and business of the firm. -Develop and maintain project and program level templates when identified by program leadership -Assist with preparing documents for meetings, conference calls, and site visits. -New project assignment setup on multiple internal and external software platforms. -Assist with tracking assigned project action items and deliverables. -Work in association with other administrative/operation staff to complete time sensitive project or program level tasks -Assist with preparing project budgets templates and change order forms. -Follow a systematic method for self to track time commitments and the completion of tasks. -Preparing and processing files for project deliverables.

Requirements

• deltek vision
• newforma
• smartsheet
• sharepoint
• ms office
• self‑starter

What You Bring

Working knowledge of Deltek Vision, Newforma, Smartsheet, and SharePoint is a plus. Ability to handle multiple assignments in a dynamic environment. Someone that will provide operational support for specific Cyntergy retail clients, be highly involved in processing and tracking project and program level information along with supporting other administrative staff when necessary. Someone that has excellent verbal and written communication, strong multi-tasker, problem solver and action oriented. A team player that will own their assigned tasks and be self-motivated to complete them while being open to helping other team members in a highly fluid environment. Excellent organizational skills. Data entry and word processing skills. Ability to facilitate workflow in a team environment Working knowledge of computers and MS Office. Ability to navigate Internet and Intranet software platforms. Ability to perform filing and record keeping tasks. We’re looking for self-starters and eager learners. Beyond that, you’ll need… -Working knowledge of Deltek Vision, Newforma, Smartsheet, and SharePoint is a plus. -Ability to handle multiple assignments in a dynamic environment. -Excellent organizational skills. -Data entry and word processing skills. -Ability to facilitate workflow in a team environment -Working knowledge of computers and MS Office. -Ability to navigate Internet and Intranet software platforms. -Ability to perform filing and record keeping tasks. -We’re looking for self-starters and eager learners. Beyond that, you’ll need…

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Benefits

That’s easy. Cyntergy is an acclaimed, dynamic, highly regarded employer with a strong local Tulsa presence and a national reach. We have a beautiful work facility, excellent compensation and benefits, and a team culture that zealously supports personal development and diversity in the workplace. We strive to offer flexible employee work schedules to accommodate in such a way that established work hours and locations will give you the best opportunity to succeed while still balancing life outside the office with family and friends. Cyntergy is a dynamic, multi-discipline firm with a strong local Tulsa presence and a national reach. Our extensive and challenging project portfolio is supported by a diverse team of technicians, designers, engineers and architects. We have a beautiful work facility, excellent compensation and benefits, a team culture that encourages personal development, community oriented and supports volunteer work. We are an EEO employer. Are you someone who is passionate about building relationships and equipping others to succeed? Do you get excited about engaging employees through mentoring programs that radically improve their service levels to exceed client expectations? Are you eager to launch your career to a new level inside a dynamic firm that is committed to building strong, capable, world-class teams? If so, you’ve come to the right place. We’re looking for someone just like you. Bottom Line: Professional Development is one hundred percent aligned with our Cyntergy mission to Build Strong Teams and this is a great opportunity.

About Cyntergy_

-Tackles coast-to-coast work from commercial buildings to government facilities, earning a reputation for scope and quality. -Adopts a full-discipline model covering civil, structural, mechanical, electrical, fire protection, architecture, interior design, and construction services. -Handles projects across multiple sectors including retail, education, industrial, recreation, religious, and government nationwide. -Integrates design and build teams from the outset, streamlining the project lifecycle from concept to completion. -Operates nationally with state licenses across the continental United States. -Known for combining technical expertise with a fun, collaborative culture that is esteemed by both clients and staff.

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