Administrative Specialist

Overview

Admin support for office & construction division, handling billing, AP, travel.

Key Responsibilities

• travel coordination
• supply management
• office operations
• invoice processing
• expense coding
• field support

Tasks

Construction Management and Transportation Design Division Support: Provide administrative support to field and office staff, including coordinating lodging, travel arrangements, and managing supplies and equipment needs. Office Support: Assist our management team in the day-to-day operations of WRA’s Charleston, WV office, supporting a team of 50+ office and field personnel. Client Invoice and Billing: Prepare and submit client invoices, coordinating with Project Accountants, to ensure timely and accurate monthly billings. Accounts Payable Support: Assist with coding expenses, including credit card transactions, truck leases and other direct expenses, ensuring proper documentation and alignment with contract requirements.

Requirements

• microsoft office
• adobe creative
• 5 years
• a/e/c
• bachelor's degree
• detail oriented

What You Bring

Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future. WRA will not sponsor applicants for U.S. work visa status for this opportunity. (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa) Whitman, Requardt & Associates, LLP (WRA) is seeking a highly organized and experienced Administrative Specialist to support the administration of our Charleston office. The ideal candidate will have 5-10 years of progressive experience as an Administrative Specialist, preferably within the architecture, engineering, and construction (A/E/C) industry. This role involves managing a variety of administrative tasks to ensure the smooth operation of the office and the Construction Management and Inspection Division. This is an onsite position in our Charleston, WV office. -Extremely detail oriented and highly organized with strong time management skills. -Strong proficiency in Microsoft Office Suite products (Word, PowerPoint, Outlook) required. -Experience with Adobe Creative Suite a plus. -A minimum of 5 years of progressive experience in office operations and management support is required. Experience in the A/E/C industry preferred. -Strong communication skills, professional demeanor and positive attitude -Exceptional organizational skills, including electronic document management. -Advanced knowledge of Microsoft Excel is required. Experience with accounting software or ERP systems is preferred. -Must have a high school diploma or state equivalent certification. Associate or bachelor’s degree preferred. -West Virginia Division of Highway (WVDOH) experience a plus. -Ability to multi-task, meet deadlines and adapt to changing priorities -Demonstrated ability to work both independently and within a team.

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Benefits

-Healthcare benefits -Tuition Reimbursement -401(k) Retirement Plan -Leave accrual and paid holidays -Flexible work schedule options -Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance -Parental and maternity leave benefits -Employee Assistance Program -Flexible spending accounts for medical and dependent care reimbursement -Competitive salary

About Whitman, Requardt And Associates, Llp

-Known for a strong focus on infrastructure and buildings, the firm has been involved in major transportation, energy, and water resource projects. -The company’s diverse portfolio spans public and private sector work, with a reputation for delivering high-quality solutions in transportation, water, and utilities. -Specializing in large-scale, complex projects, [Company Name] has earned a reputation for its expertise in managing multi-disciplinary teams and delivering innovative solutions. -The firm’s work is characterized by cutting-edge design, sustainable engineering practices, and an unwavering commitment to meeting client needs, ensuring lasting impacts on the communities it serves.

Sector Specialisms

Visa Sponsorship

-no visa sponsorship; applicants must already be authorized to work in the us.