Contracts Administration Manager

Overview

Oversees contract administration for large construction projects, ensuring compliance and payments.

Key Responsibilities

• contract administration
• procurement
• documentation
• certificate issuance
• cost reporting
• insurance register

Tasks

-Assign packages to Contract Administrators to procure to award. -Ensure that proper documentation is kept to facilitate audits. -Ensure safe storage of records to archives following completion of the project. -Ensure implementation of the Site Work Instructions and Site Variation Orders Procedures. -Generate & Issue Final Completion Certificate to each respective contractor. -Ensure that the contractor meets its contractual obligations. -Generate issue and ensure contractor executes Form of Release. -Input in to the procurement and tendering of contract works packages. -Assist and oversee the Final Account agreement and ensure final certificate is issued. -Generate & issue Practical Completion Certification to all contractors. -Generate Payment Certificate procedure in line with clients and contract requirements and review payment certificates prior to issue for payment. -Input in to and oversee the monthly cost report for incorporation within the monthly Construction Report. -Input in to the Contract Strategy Plan and align it to Client requirements, the Head Contract, PM Group’s scope of services, contract conditions and design deliverables. -Generate contract close out procedure. -In collaboration with the construction manager ensure contracts are managed and administered in accordance with project procedures, schedule and budgets. -Ensure that the Construction Management team and specifically the various Package Owners understand the obligations & provisions of the respective contracts. -Ensure that all contracts are in place prior to commencement of construction. -Ensure Contract Documents are fully executed, returned to correct parties and copies retained for reference. -Ensure Contract Administrators hold monthly commercial meetings with contractors. -Obtain and retain register of Contractor insurance certificates and keep up to date.

Requirements

• degree
• contract strategy
• life sciences
• communication
• organisational
• 10 years

What You Bring

-Educated to Degree Level. -Proven ability to contribute to the development of project implementation and associated contractual strategies for large-scale projects. -Have undertaken multiple projects within the Life Sciences, Food, Mission Critical & Data-Centres, etc. -Excellent inter-personal and communication skills. -Excellent organisational skills with an ability to produce accurate work to project deadlines. -At least 10 years’ experience in Contract Administration.

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About Pm Group

-Founded in 1973, with a mission to deliver high-quality engineering and project management solutions. -A trusted partner for some of the world’s leading companies in sectors like energy, industrial, and pharmaceuticals. -Expertise spans design, construction, commissioning, and project management across diverse industries. -Recognized for delivering complex, large-scale projects across Europe, North America, and Asia. -Notable projects include work in renewable energy, manufacturing, and critical infrastructure. -Continually evolving with a focus on sustainable and innovative solutions to meet future demands.

Sector Specialisms