Administrative Assistant IV

Overview

Provides executive-level administrative support, handling confidential tasks and reports.

Key Responsibilities

• presentations
• report development
• data analysis
• tool identification
• scheduling
• training delivery

Tasks

-Coordinate and develop presentations, create and edit correspondence and other documents. Conducts special projects requiring research and report development. Research may require collection and analysis of data to make recommendations -Arranges schedules of management staff, make appointments, travel arrangements and meetings -Design, create, edit research and analyze various reports, charts and graphs. Communicates results with the Vice President and department direct reports. Interface with corporate departments. -Develop and provide training in areas of office expertise. Design and administer office procedures. Evaluate and revise procedures as necessary to improve office efficiency. -Greets and directs customers and visitors, answers routine questions and directs to appropriate personnel. Maintains confidential files, expense reports, time records Assimilates data and information from various sources for the department. Check data input for accuracy and corrects errors. -Handles highly confidential matters. Takes action during executive's absence from office and exercises own initiative and judgment to see that matters requiring attention are referred to the delegated authority or handled effectively. -Identifies computer applications to perform required duties in the most effective manner such as statistical reports, tracking systems, presentations, and word documents.

Requirements

• computer applications
• spreadsheets
• database
• associate degree
• secretarial cert
• 5+ years

What You Bring

-Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications. -Requires a broad knowledge of department operations and policies. -Requires Associates Degree, Professional Secretarial Certification or equivalent and five plus years of experience.

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About Xcel Energy

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Sector Specialisms