Assistant Property Manager

Overview

Assist property manager with operations, finance, and tenant relations for commercial properties

Key Responsibilities

• invoice approval
• lease administration
• monthly reporting
• property inspections
• vendor coordination
• tenant communications

Tasks

The Assistant Property Manager supports the Property Manager(s) and others in managing all aspects of a single property or portfolio of commercial, industrial, or retail properties including marketing, operations, and financial activities. -Review and recommend approvals for accurate payment of vendor invoices following the terms of the management agreement, LPC policies, and property management approval authorization limits. -Assist, and coordinate with, lease administration and accounting on all lease administration activities including lease set up, lease changes, reporting, etc. using various company or client systems. -Review tenant billings for accuracy and approval; review aging reports and collections efforts. -Assist with developing plans, and preparing for, emergency response using company or client formats; ensure resources, supplies, and backups are in place to effectively recover from adverse events; assist in organizing drills and other training. -Assist Property Manager(s) in preparing and delivering timely, accurate, and complete monthly reports and budget packages according to client requirements. -Assist in performing regular property inspections; recommend alterations, maintenance, and reconditioning; work with contractors/vendors. -Contribute through thoughtful and proactive execution of clearly defined duties, methods, and tasks; contribute to team performance through suggestions to improve systems, processes, and procedures. -Assist with client communications; prepare and deliver timely, accurate, and complete reports. -Ensure services are provided consistent with policies, procedures, regulations, and contractual obligations and standards. -Assist with bidding activities. -Assist in collecting data and/or drafting tenant rent and Common Area Maintenance (CAM) reconciliations or Escalation (OpX) recovery charges. -Assist in coordinating tenant move-ins and move-outs, and "walks-through" spaces with Property Manager(s), tenants, and tenant improvement department; maintain vacant spaces in "tour ready" condition. -Coordinate contract documents, purchase orders, and other documents related to procuring goods and services at the property; assist in coordinating vendor deliveries and property services. -Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly.

Requirements

• bachelor's
• microsoft office
• analytical
• customer service
• financial
• leadership

What You Bring

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Ability to sit/stand/walk for long periods of time; manual dexterity to operate a computer keyboard, phone, and other office equipment; eyesight that allows for reading a computer screen, phone screen, reports, etc.; hearing that allows for hearing/understanding spoken words; lifting and carrying up to 20 lbs. NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. -Ability to travel daily to assigned properties as necessary -Ability to build consensus in work groups, listen actively, and create mutually beneficial resolutions -Ability to read and write English in order to understand manuals and procedures, and to write reports -Bachelor's degree (BA/BS) preferred with 1-2 years of related experience and/or training; or a combination of education and experience; experience with commercial office, retail, and/or industrial properties is highly preferred -Intermediate skills with Microsoft Office Suite required -Ability to comprehend, analyze, and interpret documents and solve problems involving several options in situations -Proven track record for delivering excellent internal and external customer service; ability to successfully interact/communicate with tenants/vendors/contractors as well as teammates and leadership team -Ability to work after hours, weekends, holidays, and during emergency situations as necessary to meet the needs of the client -Must possess the desire to lead and receive instruction on development of leadership skill set -Intermediate level of analytical and quantitative skills required -Strong organizational skills with an inquisitive and entrepreneurial mindset -Ability to effectively communicate verbally and in writing with teammates, leadership team, vendors, tenants, and client employees in a straightforward, professional manner, keeping the appropriate customer(s) informed/updated as needed -Knowledge of financial terms and principles; ability to calculate figures such as percentages, discounts, markups, and/or commissions

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About Lincoln Property Company

-The company operates in a variety of markets including residential, commercial, and mixed-use developments. -With a strong portfolio of properties across the United States, Lincoln Property Company continues to expand globally. -Notable for its ability to seamlessly integrate development, investment, and management within a single entity. -Lincoln's vast experience enables them to execute projects of all scales, from urban high-rises to suburban residential communities. -The company has made a name for itself in the luxury residential sector, with properties offering premium amenities and modern designs. -In addition to traditional real estate sectors, Lincoln also specializes in land acquisition, commercial leasing, and property rehabilitation. -Known for a dynamic approach to project financing, they have a reputation for executing complex real estate transactions. -The company's vast geographical reach allows them to tackle diverse markets, adapting to the unique needs of each region.

Sector Specialisms

Security Clearance

-job offers are contingent on completion of a background check