Secretary 1(Office/On-site)

Overview

Full‑time clerical secretary providing administrative support at Southbury Training School.

Key Responsibilities

• file management
• document formatting
• meeting coordination
• expense reporting
• data reporting
• supply inventory

Tasks

-Designs office filing systems; -operate office equipment which includes computers, tablets, and other electronic equipment; -Prepares expense accounts; -Maintains time and attendance records; -schedule and prioritize office workflow; -Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; -Arranges and coordinates meetings (including space and equipment); -Answers phones and takes messages; -Organizes and maintains files (including confidential files); -Makes travel arrangements. -Greets and directs visitors; -Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. -Composes routine letters/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature. -Writes minutes of meetings, lectures, conferences, etc. from rough draft; -Completes, processes, and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); -Maintains, updates and reviews reference materials and manuals. -Scans correspondence; -Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month). -Takes notes and/or meeting minutes; -Maintains an inventory of supplies and equipment; -take notes (shorthand, speedwriting or other method acceptable to the supervisor). -Pulls and attaches related materials; -Reviews, routes and prioritizes mail. -operate office suite software; -Orders supplies when necessary;

Requirements

• outlook
• saba
• e‑maintenance
• ct‑train
• scheduling
• interpersonal

What You Bring

-business math; -interpersonal skills; -Experience organizing departmental events (meetings, gatherings, trainings, special events, etc.) -Attention to detail, demonstrating thoroughness and accuracy; -Experience working with CT-Train -Experience with Scheduling Calendars -Strong interpersonal skills; -Ability to use resources and critical thinking skills to find out-of-the-box solutions -Answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit). -Experience With Outlook calendar management (organizing and scheduling meetings, as well as, sending meeting invitations -Experience organizing data into graphs, pivot tables and/or charts -Ability to -Experience in preparing an agenda and taking meeting minutes -Proofreads for content; -proper grammar, punctuation and spelling; -Considerable knowledge of -Experience working with SABA and E-Maintenance -Experience with data entering and reporting -Worked in a hospital setting; -The understanding of and ability to meet time sensitive deadlines and to prioritize; -The ability to remain calm and multitask while effectively managing a high volume of work; -Knowledge of -Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below. -Excellent oral and written communication skills; -Edits using knowledge of grammar, punctuation and spelling. -Organized, resourceful, and strong time management skills; -Experience managing inventory and ordering supplies -Experience fielding calls to employees in decentralized locations -Experience in preparing and collating reports, calendars, presentations, forms, and surveys -Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). -oral and written communication skills;

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Benefits

-The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information. -Professional growth and paid professional development opportunities. -A healthy work-life balance to all employees! -Regular Days Off | Saturday & Sunday

About Connecticut Department Of Administrative Services

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