Total Rewards Specialist - Leave and Accommodation

Overview

Administers leave & accommodation programs, ensuring compliance and supporting total rewards.

Key Responsibilities

• leave administration
• data analysis
• compliance management
• hris tracking
• benefits coordination
• accommodation management

Tasks

-Facilitates timely communication to all applicable functions/departments and leave management vendors -This role routinely uses standard office equipment such as computers, phones, photocopiers -Provides actionable insights to support broader business decisions, including workforce planning and health and safety initiatives -Partners with Well-Being and Safety teams to connect employees to resources that support their recovery and long-term health -Evaluates and coordinates reasonable accommodation requests under the ADA, collaborating with employees, leaders, HRBPs, Safety, and Legal -Analyzes and reports data and trends related to absence tracking, leave and accommodation usage -Partners with other Total Rewards team members to align leave data with benefits, wellness, and engagement reporting -Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission -Coordinates with Compensation to provide leave-related data that impacts pay changes, merit cycles, and bonuses -Maintains compliance with all applicable federal, state, and local regulations and internal policies -Supports proactive accommodation strategies—particularly for chronic conditions, workers’ compensation, and health-related absences—to minimize disruption and promote employee well-being -Occasionally moves or transports items weighing up to 10 pounds -Administers all leave programs including FMLA, ADA, state leave, military, personal, and other related absences -Communicates effectively and compassionately with employees and leaders regarding eligibility, benefit continuation, and return-to-work requirements -Collaborates with Benefits to ensure continuity of coverage, manage escalations, and support applicable benefit education -Participates in Total Rewards projects such as policy refreshes, system transitions, and dashboard enhancements -Ensures accurate case documentation and tracking within HRIS and leave management systems -Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards -Identifies challenges in tracking patterns due to time limitations and recommend simplified or automated solutions to improve data visibility

Requirements

• two years
• hris
• excel
• high school
• analytical
• detail-oriented

What You Bring

-Ability to use an analytical mindset using data to identify patterns, trends, and opportunities for improvement -Two years of specific experience in Leave of Absence administration in a high-volume, fast-paced environment required -Up to 5% travel can be expected -Ability to build trust and act accordingly using discretion is essential to success in this role -Ability to work independently, yet manage to tight deadlines -Technical knowledge, influencing capabilities, and self-management capabilities -High School Diploma, or equivalent, preferred -Attention to detail and ability to prioritize in a changing environment -This role frequently communicates with others, must be able to exchange accurate information in these situations -Must have good judgment and discretion in handling confidential information -Interpersonal skills that facilitate prompt and constructive solutions -Frequently works at fast pace with unscheduled interruptions -Ability to identify complex problems and to review related information to develop and evaluate options and implement solutions -Consulting and influencing abilities; ability to resolve conflicts, and gain cooperation among competing interest groups -Ability to communicate both verbally and in writing with all levels of management, as well as outside individuals and groups -Knowledge of applicable state and federal laws and regulations, specifically focusing on applicable federal and state laws pertinent to benefits administration, including FMLA, ADA, ERISA, HIPAA, Workers’ Comp, etc. -This position involves extended periods in a stationary position; additionally, occasional movement inside the office to access office machinery -Ability to manage both day-to-day operations, as well as project work in a fast-paced, complex environment -Experience working with HR databases, involving data input, data maintenance and data retrieval -Working knowledge of Microsoft Office Suite with a emphasis on Excel, time reporting systems, HRIS/payroll systems -Strong organizational skills; must be extremely detail oriented. Attention to detail is critical for success in this role

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About Holt Group

-Founded nearly a century ago as a family‑owned machinery business. -Today it operates the largest Caterpillar dealership in the U.S. alongside brands spanning rentals, truck centers, cranes, aerial systems, industrial systems, and renewables. -Its project portfolio includes large‑scale construction equipment deployments, power and energy infrastructure, and integrated technology systems. -Specializing in industrial machinery, energy solutions, advanced technology platforms, training programs, and renewable energy projects.

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