Senior Coordinator / Administrative Assistant ($38.03 - $46.35)

Overview

Senior coordinator handling exec support, project tracking, budget and vendor management.

Key Responsibilities

• budget management
• vendor management
• office administration
• process improvement
• project tracking
• meeting coordination

Tasks

-Oversee the team's operating budget, handle purchase orders, process invoices, manage expenses, and prepare financial reports -Effectively collaborate with cross-functional teams for alignment and manage relationships, contracts, and procurement with external vendors -Manage all general administrative duties, such as office logistics, supplies, equipment, and mail, to ensure a productive environment -Identify and implement improvements to increase team efficiency, standardize documentation, and manage information flow -Track project milestones, manage cross-functional dependencies, and prepare status reports to ensure timely project delivery -Coordinate all meeting logistics, including developing agendas, preparing materials, taking minutes, and tracking action items for team meetings and off-sites

Requirements

• bachelor's
• project management
• google suite
• 3+ years
• admin assistant
• budget management

What You Bring

-Bachelor's degree and/or equivalent experience -Demonstrated strength in project management with a proven track record of managing project timelines organizing workflows and driving initiatives to completion -Expert-level proficiency in Google Suite (Docs, Slides, Drive, etc.) -3+ years of progressive experience as an Administrative Assistant, Executive Assistant, or Coordinator role with demonstrated responsibility for budget and project support

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About Irvine Company

-Founded in 1864 on a vast ranch, the company evolved into a master‑planner shaping the City of Irvine and Newport Coast. -Privately owned by real‑estate magnate Donald Bren, it retains unmatched control of coastal‑California land. -Its portfolio spans luxury apartments, office campuses, retail centers, resorts and preserved open space. -Typical projects include high‑end residential villages, modern workplace hubs, premier shopping districts and resort hotels. -Focuses on master‑planned communities integrating housing, jobs, schools, parks, retail and nature preserves. -It has created iconic destinations like Irvine Spectrum Center, Fashion Island and Newport Coast resort.

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