Senior Proposal Specialist

Overview

Manage complex AEC proposals, capture planning, and client management activities.

Key Responsibilities

• crm tracking
• compliance matrix
• proposal coordination
• client management
• presentation prep
• quality control

Tasks

-Supports sales interview teams, schedules/facilitates kick-off meeting and rehearsals, and prepares presentation and supporting materials -Ensures completion of all assignments, review of all work, and adherence to internal best practices and quality control objectives -Liaise with respective MARCOM staff during capture planning to coordinate early input, as required -Participates in Tier 1 client management activities/ and or coordinates closely with Tier 1 client manager to assure the scheduling and note-taking of client management team meetings -Work is regularly monitored and overseen by Manager for messaging and quality -Formats/edits client management plans in accordance with company templates and standards -Compiles and distributes meeting notes, action items, and review comments from all proposal meetings -Facilitate capture plan support for short- to- medium length capture phase/simple pursuits with close oversight/participation by manager for assurance of best practice implementation -Provides research support, scheduling, and organization of information to other Tier 1 clients -Coordinates client management team activities for Tier 2 clients -Provides strategic writing and editing support for: all general qualifications; executive summaries; win themes; personnel resumes, project descriptions, summary paragraphs, action captions, and benefit statements -Enters and tracks opportunities and proposals in CRM -Coordinate with respective MARCOM to define needs for support -Performs detailed analysis of SOQ and RFP requirements; prepares compliance matrices/outlines and schedules according to corporate proposal best practices -Organizes and coordinates proposal resources (project management/technical team input, proposal support, subconsultant input, and graphics/print teams) -May Lead Sections for complex proposal -Keeps all CRM documentation updated

Requirements

• lead proposals
• communication
• independent
• degree
• 5+ years
• aec experience

What You Bring

-Able to lead 1 complex proposal concurrent with other smaller proposal -Will have demonstrated a progressively increasing level of responsibility during the past 1 year (minimum) -Excellent inter-personal and communication skills -Able to work with some degree of independence to execute proposal lifecycle -Normally a 4-year degree required in English, marketing, journalism, communications, or applicable field is required -Normally a minimum of 5 years of combined prior proposal experience is required and in the AEC industry leading, coordinating, planning, and developing architectural-engineering-construction proposals and qualifications, including section writing experience -Requires oversight, participation, feedback, and input from Manager/senior level BD -Able to organize and coordinate interview team to prepare the content

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Benefits

-Tax-deferred 401(k) savings plan. -Tuition reimbursement for continued education. -Competitive paid-time-off (PTO) accrual. -Remote work environment. -Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance. -Incentive compensation for eligible positions. -Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations

About Gft

-Born from over a century of legacy, GFT emerged through the integration of Gannett Fleming, TranSystems and five acquired firms. -Its rebrand reflects a unified national platform offering architecture, engineering and construction across complex infrastructure markets. -Projects span transportation, water, power generation, and civic building design, showcasing expertise in critical infrastructure sectors. -Its financial strength is underpinned by private equity ownership and consistent recognition in industry rankings. -An unusual fact: it merged two storied firms and five others, creating an AEC powerhouse attuned to community-scale impact.

Sector Specialisms

Security Clearance

-criminal background check required for all candidates.