Sr Administrative Assistant

Overview

Exec admin support for VP & GM of Asphalt Roofing: calendars, travel, events, procurement.

Key Responsibilities

• sap sourcing
• purchase orders
• travel logistics
• meeting coordination
• calendar support
• event planning

Tasks

-Communicating both internally and externally, while effectively managing relationships -Maintain / build relevant distribution lists -Coordinate offsite meetings, including contracts with hotels, determining space requirements, arranging catering and planning team-building activities -Additionally, this role will team with other administrative assistants in managing administrative tasks and balancing workload across the entire Roofing organization, as well as providing back-up support as needed. -The role is responsible for performing general administrative duties such as set up and management of meetings and leader calendar support. -Processing check requests -Develop and maintain a wide, high-level, and effective network of relevant business and administrative contacts -Organizing team holiday events and gifts -Execute standard work processes with a focus on continuous improvement and best practice sharing. -Handles sensitive information in a confidential manner -Coordination of customer engagements / events -Reserve conference rooms for large meetings -Work with leadership team to map out and plan activities, events, and meetings that tie to business outcomes and team building. -Prepare agendas, arrange for teleconferences, and video conferences for management and other meetings -Purchase order, invoice and contract management. -Prepare meeting minutes, documents, and presentations as needed. -Support of key initiatives such as Safety, Diversity & Inclusion, and Management of Change. -Manage purchase card administration (i.e. office supplies, annual industry memberships for the organization) -Coordinating workstation moves -Coordinate all logistics for travel and customer-facing events. -Utilize SAP for sourcing materials and services needed for the team. -Interview support (scheduling) and onboarding support (e.g., network account, laptops, etc.) -The role will have contact with a variety of internal and external partners at all levels of the organization and must ensure and maintain a positive Owens Corning image. -Coordination of tours and events for cross-functional and customer relationships. -Submittal of travel & entertainment receipts and documentation for appropriate payment and employee travel reimbursement. -Planning and coordinating large meetings to include booking travel -Focal point for all general administration matters utilizing internal administrative professional network:

Requirements

• sap
• ms office
• high school
• 7‑10 years
• problem solving
• independent

What You Bring

-Strong professional / technical / analytical / internet research skills and the aptitude to learn rapidly -Problem solving and identifying solutions in the best interest of the company and the customer -High School diploma or equivalent required, associate or bachelor’s degree preferred -Interacting with remote teams and customers is preferred -Strong interpersonal and organizational skills with attention to detail and accuracy -Ability to excel in a fast paced and ever-changing work environment -Ability to work independently and proactively with minimal supervision and guidance -Ability to handle multiple tasks, demonstrating flexibility and prioritizing while maintaining a results/customer-focused orientation -Working knowledge of SAP. -Strong working knowledge of the MS Office Suite including Outlook, Excel, PowerPoint and Word. -Strong proactive communication -7-10+ years previous experience as an administrative professional, with experience supporting an executive level professional

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About Owens Corning

-It weaves innovation into everyday structures—insulating homes, roofing buildings, and reinforcing composites across industries. -Its three engines—insulation, roofing, and fiberglass composites—power projects from family homes to wind turbines and defense systems. -Milestones include inventing centrifugally-spun fiberglass insulation, coloring it trademarked PINK, and even contributing cloth for NASA space suits. -Typical projects range from residential energy-efficiency retrofits and commercial roof installations to industrial composites for auto, defense, and renewable energy.

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