Administrative Assistant

Overview

Provides office admin support, handling mail, calls, visitors, logistics, HR and travel.

Key Responsibilities

• phone system
• hr recruiting
• training coordination
• office systems
• travel coordination
• background checks

Tasks

The Administrative Assistant will perform office support duties and facilitate office productivity. The position will report directly to the VP of Talent & Administration, also working closely with the company’s Marketing & Office Manager, as well as cross-departmentally throughout the company. -Answering main phone line and routing calls -Support of the HR recruiting, onboarding, and review processes -Support of the company’s training program, including tracking completion of required trainings, supporting with the scheduling of trainings, and running of training surveys -Coordination with and greeting of office visitors -Assist development and legal teams by managing administrative activities, including, but not limited to: Renew & Track LLCs; setting up title assessment workbooks; group mailings, Option payment reminding, tracking, and payments; IDD renewal tracking and outreach. -Coordination of hospitality for visitors and company events -Support of office systems such as phones, copier, IT hardware, and AV in conference rooms -Supporting the requirements of and interfacing with parent company -Support of relationship with landlord and office logistics such as janitorial staff, repairs or improvements to the office space, etc. -Manage incoming and outgoing mail -Coordinate travel for team, including conference preparation -Maintenance and tracking of items in HR IT platforms -Scheduling and other administrative support for leadership -Manage and coordinate background checks for vendors and landowners

Requirements

• salesforce
• notary public
• bs degree
• microsoft office

What You Bring

-Experience using a CRM platform like Salesforce.com, a plus -Acting Notary Public, a plus -4-year university degree, BS or BA or equivalent, relevant professional experience -Proficiency with Microsoft products (Word, Excel, PowerPoint, OneNote, Teams, Outlook, etc.)

People Also Searched For

Benefits

100% Onsite - Charlottesville, VA Term - 12wks / 3mths (maternity cover) Pay rate - $22 - $26/hour

About Piper Maddox

-Founded in 2015 and headquartered in London, Piper Maddox has grown into a global clean-energy recruitment specialist. -Born to serve the renewable transition, it places professionals in solar, wind, storage, hydrogen, and e-mobility projects. -Their footprint spans major clean-tech hubs: UK, Benelux, Nordics, DACH, North America, and now expanding in Miami. -They maintain niche divisions—solar, storage, hydrogen—each led by dedicated specialists, delivering deep domain hiring.

Sector Specialisms

Security Clearance

-manage and coordinate background checks for vendors and landowners.