Administrator, Support Services

Overview

Support Utilities Procurement by handling SAP receipts, purchase orders, vendor coordination.

Key Responsibilities

• file management
• invoice exceptions
• tool admin
• sap acknowledgment
• goods receipts
• rental tracker

Tasks

-Maintains and organizes all related filing systems. -Maintain strong communication channel with the operations teams. -Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being. -Manage invoice exception reports, find resolutions in order to remove obstacles and roadblocks from the procure to pay process. -General Tool Hound administration including uploading and maintaining test reports and certifications. -Support the field for urgent purchases. -Assist with purchaser order adjustments. -Perform acknowledgment of services rendered by subcontractors in SAP. -Manages and maintains Purchase Card transactions. -Assist vendors/subcontractors with safety prequalification process. -Maintain vendor account statements, ensure all invoices have been received and actioned. -Perform goods receipts in SAP upon delivery of goods and materials. -Manage rental trackers for tooling and equipment requirements.

Requirements

• sap
• excel
• bookkeeping
• three-way matching
• problem solving
• time management

What You Bring

-Ability to work independently and as part of a team, exercising judgment and initiative and involves multi-tasking. -Real time resolution of price, delivery, account assignment, material and service-related exceptions. -Intermediate to Advanced level of Microsoft Outlook, Word, Excel. -Strong understanding of basic bookkeeping practices relating to invoices and credits. -Ability to prioritize tasks and work under pressure. -Technical understanding of SAP and the procure to pay process. -Strong organizational and time management skills. -Independent thinker capable of taking initiative and finding solutions for challenges. -Ability to ensure clean completion of three-way matching process. -Strong ability to forge relationships both internally within different Aecon departments and externally with suppliers.

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About AECON

-Spanning over 150 years. -Operates in civil infrastructure, urban transportation, and energy solutions. -Involved in planning, financing, and execution through public-private partnerships. -Advanced urban transportation projects, such as the Réseau express métropolitain (REM). -Advancing projects like the Darlington Small Modular Reactor. -Committed to sustainability and cutting-edge technology.

Sector Specialisms