Executive Support Consultant

Overview

Executive support for Global Head of Urban Innovation, handling calendar, travel, events, admin.

Key Responsibilities

• calendar management
• meeting coordination
• administrative support
• expense processing
• relationship management
• event planning

Tasks

Proactively manage the executive’s calendar, including complex scheduling across global time zones. Perform general administrative support duties, such as visitor registration, food orders, parking, and meeting notetaking. Identify and address administrative needs, assisting with internal projects and operational improvements. Provide relationship management support through follow-up communications, data entry, and administrative tracking. Coordinate large internal meetings and events, including All Hands, presentations, trainings, and community outreach activities. Coordinate with other executive assistants to arrange meetings involving senior management and external stakeholders. Submit and follow up on monthly personal and corporate expenses, including travel (domestic and international).

Requirements

• microsoft office
• self‑starter
• executive support
• multitasking
• confidential
• fast‑paced

What You Bring

Location: Newark, NJ (Hybrid – minimum 3 days onsite) Self-starter with strong motivation, diligence, and attention to detail. Dependable and accountable; follows through on assigned tasks with minimal supervision. Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel. If you are a motivated and experienced professional with strong organizational and communication skills, we encourage you to apply today. Please submit your most recent resume detailing your relevant experience and accomplishments. BEPC is seeking an experienced and adaptable Executive Support Consultant (TEMP) to support the Global Head of Urban Innovation. This role requires a flexible multitasker who thrives in a fast-paced environment, takes initiative, and can work independently. The ideal candidate demonstrates strong organizational skills, attention to detail, and the ability to manage multiple priorities. This position requires in-office presence at least two days per week, preferably Tuesdays and Wednesdays. Monday–Friday, 8:30 AM – 5:00 PM ET. This position requires a minimum of three days per week in the Newark office, preferably including Tuesdays and Wednesdays, with flexibility for up to five days per week. Strong organizational, prioritization, and multitasking abilities. Ability to handle confidential information with integrity and discretion. Ability to work effectively in a fast-paced, dynamic environment. Excellent interpersonal and communication skills, demonstrating professionalism at all times.

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Benefits

BEPC Inc., founded in 2007, is a 100% employee-owned company providing top-tier consulting and staffing solutions across industries like technology, engineering, manufacturing, and project management. At BEPC, we are driven by innovation and a commitment to excellence. We take pride in fostering a collaborative and inclusive environment where our team members thrive. With competitive benefits including medical, dental, vision, and life insurance, BEPC is dedicated to supporting our employees’ personal and professional growth. Pay Rate: $39.23/hr – $68.65/hr

About Bepc Inc. - Business Excellence Professional Consulting

-Evolving from a technical consulting boutique, it expanded into IT project management and global talent services across borders. -Typical engagements include cleanroom commissioning, software and equipment validation, SAP deployment, and process automation. -Specializing in life sciences, high-tech manufacturing, automotive, IT systems, and construction sectors. -Operates a Mexico division catering to automotive and medical device clients, delivering engineering, validation, and automation services worldwide. -Known for seamless integration of Lean/Six Sigma methodologies with technical consulting to optimize client operations.

Sector Specialisms