Project Administrator

Overview

Assist PM with admin tasks, invoicing, documentation, and communication for infrastructure projects.

Key Responsibilities

• progress tracking
• invoice development
• vantagepoint planning
• submittal management
• contract development
• quality audits

Tasks

-Support Contract Administrator in collection of Insurance Certificates and other documents from subconsultants and subcontractors -Collaborate on stakeholder presentations -Support PM in project progress tracking -Support PM in development of monthly project invoices -Assist PM with Vantagepoint resource planning and project submittal data entry -Assist PM with project planning and the development of monthly project invoices -Schedule internal and external meetings and keep minutes -Prepare and distribute project materials and submittals to clients -Help the project manager with administrative duties and processes -Support Project Quality Lead in collection of quality management system documentation from subconsultants and subcontractors -Alert the project manager to issues as they arise -Coordinate with Quality Management team on project submittal dates and changes to project schedules -Support Contract Administrator in execution of subconsultant and subcontractor contracts and agreements -Support PM in development of subconsultant and subcontractor contracts and agreements -Act as point of contact for the project team and facilitate communication -Develop contract change orders, time extensions and other commercial requests -Support project team leads on reporting for project completion and performance -Support PM in development of monthly progress report and supporting documentations -Support project team in project Quality management system documentation and Quality Audit process

Requirements

• ms office
• associate degree
• organizational
• time management
• communication
• project delivery

What You Bring

-Strong proficiency in MS Office suite of applications and ability to learn other position specific software -Understanding of applicable firm management and operating policies -Working knowledge of project delivery process, flowcharts, meeting minutes -The employee must frequently lift and/or move up to ten pounds and occasionally lift and/or move up to 25 pounds -Ability to develop a basic understanding of bridge and heavy infrastructure design delivery -Excellent organizational and time management skills -Ability to learn client-specific commercial requirements and procedures -Computer literate with an ability to master advanced techniques and applications -Minimum of Associate's Degree in business administration or related field. Bachelor's Degree in business administration or related field is a plus -Excellent oral and written communication skills

People Also Searched For

About H&H

-The firm has evolved through strategic partnerships, including Hardesty in 1927 and Hanover in 1945, becoming H&H. -Its legacy includes the construction of the Illinois Central Missouri River Bridge and the world’s first major vertical-lift bridge. -H&H has delivered signature structures such as the Rainbow Bridge, Goethals Bridge, and the Interstate 80 interchange in Paterson, NJ. -The company excels in complex movable and fixed bridge design, highway interchanges, rail facilities, and kinetic architectural structures. -Recent growth includes acquisitions of Corven Engineering and P.E. Structural Consultants, enhancing expertise in bridge design. -H&H showcases engineering daring with lasting impact, from Ferris-wheel attractions to modern infrastructure.

Sector Specialisms