Administrative Assistant

Overview

Provides front‑office, leasing, and compliance support for a multifamily community.

Key Responsibilities

• yardi management
• leasing coordination
• guest services
• audit support
• resident communications
• documentation tracking

Tasks

-Track and update PBV waitlist -Manage the daily flow of guest activity in the front office -Prepare and process leasing packets, renewals, and move-in/move-out documentation -Assist applicants in completing rental applications and gathering required documentation -Coordinate unit showings, inspections, and move-in appointments -Schedule appointments and assist with leasing -Assist in preparing for audits -Assist with coordinating maintenance repairs for make-ready units with external vendors -Help coordinate resident communications and community activities -Track critical deadlines, e.g., annual recertifications, income verifications, rent changes -Serve as the first point of contact for residents, applicants, vendors, and visitors -Manage maintenance work orders in Yardi and maintain communication with residents regarding repairs -Accept packages from external mail service providers and notify residents as needed -Distribute resident notices, e.g., lease violations, inspections, events -Collect residents' parking information and issue parking decals -Help ensure all files are complete and meet LIHTC and PBV program requirements -Answer phones and respond to inquiries, including directing calls and information to the appropriate individual -Collect required documentation from external vendors upon arrival for property services -Support the Property Manager with intake, verification, and documentation of income and assets

Requirements

• microsoft office
• yardi
• customer service
• organizational
• administrative experience
• time management

What You Bring

-Proficient in Microsoft Office Suite - Word, Excel, Outlook required -Strong organizational, time management, and customer service skills -Must be able to cover a variety of properties with stairs and conduct tours in various weather conditions -Must be able to lift up to 15 pounds at a time -Prolonged periods sitting at a desk, working on a computer, standing, walking, giving tours, and meeting with potential tenants -Familiarity with Yardi software preferred -1+ year of administrative, office support, and leasing experience required

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About Hri Properties

-Founded with a vision to deliver exceptional real estate development and investment opportunities. -Specializes in the acquisition, development, and management of high-quality real estate assets. -Focused on diverse real estate sectors, including commercial and residential properties. -Offers a proven track record of successful projects, consistently delivering value for investors and clients. -Known for its deep market knowledge and hands-on approach to property management. -Projects range from large-scale commercial developments to residential communities. -Strategically invests in high-growth urban areas, leveraging local expertise to drive long-term value. -Committed to building lasting relationships with tenants, investors, and communities.

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