Executive Assistant

Overview

Provide high-level administrative support to the Head of Finance, handling calendar, travel, and confidential matters.

Key Responsibilities

• report prep
• expense tracking
• file management
• travel coordination
• budget tracking
• calendar management

Tasks

-Prepare confidential reports, board materials, and executive presentations with precision and timeliness. -Handle confidential matters with exceptional integrity, maintaining the highest standards of privacy and trust. -Submit and track expense reports, ensuring proper coding, documentation, and compliance with internal policies. -Maintain an organized filing system of physical and digital files, including contracts, financial documents, and board materials. -Coordinate high-touch, multi-leg travel arrangements with efficiency and foresight, including changes and contingency plans. -Assist with document preparation, signature collection, and archiving of sensitive financial materials. -Anticipate needs and proactively take initiative to resolve administrative or operational challenges. -Represent the organization with professionalism, sound judgment, and discretion in all communications and interactions. -Monitor and track incoming requests and priorities, ensuring alignment with the executives objectives and schedule. -Serve as a trusted liaison between the Head of Finance and senior internal or external stakeholders, including the Board of Directors. -Maintain internal tracking tools for deal or project budgets as needed. -Support financial project tracking and forecasting by coordinating inputs from the executives direct reports or broader finance team. -Coordinate internal and external meetings, including preparation of agendas and follow-up items. -Manage a complex and shifting calendar for the Head of Finance, including scheduling meetings, board sessions, and executive reviews. -Compose draft correspondence, internal communications, and presentations for review and distribution.

Requirements

• microsoft office
• workday
• concur
• 5+ years
• detail-oriented
• executive communication

What You Bring

-Strong technical proficiency in Microsoft Office Suite, calendar management, and expense platforms (e.g., Workday, Concur). -Exceptional attention to detail, organization, and time management skills. -Professional presence and ability to communicate effectively with senior leadership, board members, and external partners. -Experience managing sensitive information and making sound decisions independently. -Strong understanding of corporate travel logistics and expense management systems. -5+ years of experience supporting C-level executives, preferably in a finance or corporate leadership environment. -Discretion, confidentiality, and good discernment in all aspects of work. -Demonstrate strong financial acumen when reviewing and preparing materials or handling financial documentation.

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About Cushman & Wakefield

-With operations across ~400 offices in 60+ countries, it bridges global scale with deep local market insight. -Typical projects range from agency leasing and capital-markets advisory to project development and integrated facilities management. -The firm specializes across sectors including data centers, industrial/logistics, life sciences, retail, government, and healthcare. -A standout fact: it advises marquee assets like ports, rail hubs, and sports venues.

Sector Specialisms