Government Affairs Scheduler & Executive Liaison

Description

• Serve as a liaison between Duke Energy executives and external organizations, including government agencies, community groups, and industry associations.
• Coordinate complex scheduling for executives, including high-level meetings with government officials, industry representatives, and external stakeholders in Washington, DC.
• Provide occasional DC-based administrative support for leaders within the office.
• Oversee management of department's SharePoint site.
• Plan, organize, and execute department events, fundraisers, and major meetings in DC and other jurisdictions.
• Facilitate communications and ensure positive, effective interactions with a diverse workforce and external partners.
• Prioritize and manage multiple calendars, ensuring timely preparation and distribution of meeting materials and executive briefs.
• Monitor monthly budget reports for variances and ensure accurate reconciliation of expenses.
• Process and streamline invoices
• Provide support, in partnership with the executive assistant for the Federal Government Affairs, Sustainability, and Policy teams, as necessary for Duke Energy executives visiting Washington from corporate headquarters or service territories.
• Provide executive-level administrative support to the Executive Vice President and CEO, Duke Energy FL & MW and Chief Corporate Affairs Officer, including travel arrangements, scheduling of complex meetings, time reporting, and expense management with proper documentation.
• Arrange travel, accommodations, and arrival logistics for executives and guests, including parking, security check-in, and building access.
• Manage confidential information with integrity and discretion.
• Write executive briefs as needed.
• Ensure meeting technology (such as VTC equipment) is available and operational.

Requirements

• Three (3) to five (5) years of executive administrative experience
• Four (4) years minimum of related work experience; must include scheduler and/or managed relationships with elected officials and legislative bodies (including staff).
• Demonstrated ability to build working relationships with all levels of organization – inside and outside of Duke Energy
• May require some travel – less than 10%
• Thorough knowledge of Duke Energy organization, policies and procedures
• High School diploma
• Experience with and thorough understanding of compiling and managing team expense reports
• Bachelor’s degree
• Demonstrated ability to manage confidential information with integrity
• Experience working in a fast-paced, demanding, and collaborative environment with changing conditions
• A demonstrated initiative with strong problem-solving skills
• Demonstrate initiative, problem-solving skills, and the ability to work independently in a fast-paced, demanding environment.
• Demonstrated ability to communicate (both written and oral) in a clear, concise and effective manner
• Experience with reconciling budgets
• Experience working with Microsoft Office products, including Outlook, Excel, Word, and PowerPoint
• Experience writing executive briefs
• Self-motivated; takes initiative to maintain productivity with minimal oversight
• Ability to positively and effectively interact and communicate, both verbally and in writing, with a professional and culturally diverse workforce as well as with those external to Duke Energy, such as community-based organizational groups, industry-related organizations, government agencies, etc.

Benefits

• Onsite Mobility Classification – Work will be performed in the Washington D.C. office

Training + Development

Interview process

Visa Sponsorship

Security clearance