Administrative Assistant - Receptionist

Overview

Front‑desk administrative assistant handling reception, office support, and client services.

Key Responsibilities

• reception
• equipment management
• invoice verification
• report tracking
• meeting coordination
• facility upkeep

Tasks

-Provide daily reception desk coverage -Manage office equipment – photocopiers, printers, shredders, etc. -Manages and upkeeps the Office Services general mailbox -Assists with the booking of meetings when required, booking resources, and notifying contacts of guests and catering arrivals -Executes daily duties such as answering phones, transferring calls, coordinating mail and courier items, and greeting guests -Verify invoices and compile billings -Liaise with account representatives -Provide administrative support to the Office Services group and the Team Lead as required -Manage reports and tracking spreadsheets -Provide vacation relief for members of the Office Services team -Facilitates cheque pick-ups and exchanges with staff and couriers -Communicates with management, staff, contacts, building maintenance and visitors; and acts as a resource for general inquiries and information -Contact for kitchen orders and inventory supplies -Submit common building maintenance requests as required -Assist in the preparation of meetings and conference calls -Ensure the cleanliness and inventory of office common areas - kitchens, copy rooms, supply rooms, and boardrooms

Requirements

• ms office
• admin experience
• courier shipments
• problem solving
• analytical skills
• communication

What You Bring

-Minimum 2 - 3 years of experience in a similar Administrative Assistant/Receptionist or related role -Experience with local and international courier shipments an asset -Ability to manage and set priorities; capable of understanding and following written procedures -Confident knowledge of MS Office and an aptitude for learning various systems -This position would require some light lifting, must be able to lift 20 pounds -Creative problem-solving skills -Strong analytical skills with attention to detail and accuracy; strong organizational skills -Ability to work independently as well as in a team -Excellent verbal and written communication skills -Ability to effectively multi-task while maintaining a friendly, outgoing and professional attitude

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Benefits

-Office based out of our Vancouver Office

About Ledcor

-The company has been building a legacy of delivering projects across multiple sectors. -Operates throughout North America, offering a wide range of construction and infrastructure services. -Their expertise spans from residential and commercial construction to industrial and heavy civil projects. -They manage large-scale projects in energy, utilities, water resources, and transportation industries. -With decades of experience, they have developed a reputation for tackling complex, large-scale developments. -Their portfolio includes everything from skyscrapers to power plants, bridges, and pipeline systems. -They have a rich history of successfully completing multi-faceted projects, making them a trusted partner in construction. -From urban developments to remote infrastructure, their ability to adapt and deliver is unmatched. -Unique in its broad service offerings, they work on both public and private sector projects with a focus on quality and innovation.

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